Senior Executive Assistant

About Us:

Our Commitment:
Origin is a technology company with a mission to enable the worlds transition to sustainable materials. Our innovations include PET caps and closures that bring recycling circularity and enhanced performance to a $65 billion market specialty materials and our patented biomass conversion platform that transforms carbon into sustainable materials for a wide range of end products.

Innovation and Impact:
We have pioneered products that can enhance sustainability. We anticipate that our PET closure solutions can be transformative for packaging by designing for recycling circularity and improving the performance and sustainability of packaging. We have developed a technology that has the potential to replace petroleum-based materials with decarbonized materials in a wide range of end products such as food and beverage packaging clothing textiles plastics car parts carpeting tires adhesives soil amendments and fuels.

People at Origin Materials:
Were not just a company were a movement for change and our heart beats with the energy of our diverse and dedicated team. We are a group of passionate individuals who are eager to make a positive impact on the world while pushing the boundaries of innovation in our industry. We celebrate creativity encourage fresh ideas and empower each other to be a catalyst for meaningful change.

Diversity and Inclusion:
Our commitment is unwavering in the pursuit of attracting developing and retaining the most exceptional individuals from a broad and diverse pool of candidates. We take pride in celebrating differences actively fostering collaboration and cultivating an inclusive environment where every voice is not only heard but genuinely valued. We believe that collaboration among individuals with varied insights propels us forward and ensures our ability to tackle challenges with a comprehensive and innovative approach and we are dedicated to creating a space where individuals feel empowered to share their perspectives knowing that their contributions are integral to our collective success.

For more information visit our website: .

About the Position:

• Job Title: Senior Executive Assistant

• Location: Remote (USA)

• Eligible for Hybrid Work: Yes

• Job Type: Full-Time

• Department: Business Administration

• Reporting to: General Counsel

• Expected Travel: 10% of Expected Travel

The Senior Executive Assistant plays a critical role in supporting multiple executives: the VP of Product Supply the VP of Project Management and VP of Manufacturing. This position plays a key part in providing high level strategic and administrative support to these three executives requiring flexibility focusing on overseeing and coordinating tasks with the executives assisting them with being informed aligned and supported enabling the executives to ensure deadlines are met and facilitating communication between team members with a proactive mindset.

Responsibilities:

• Executive Support

  • Managing complex calendars prioritize fast-changing priority meeting requests for three executives

  • Responding on the executives behalf when appropriate

  • Bringing items to the executives attention

  • Scheduling arranging and managing domestic and international travel

  • Submitting and reconciling expense reports

  • Organizing internal and external onsite visits

  • Overseeing document management including project tracking and sensitive files

  • Preparing insights context and follow-up actions that help executives lead with clarity empathy and purpose

  • Managing sensitive matters with confidentiality and discretion especially decisions directly impacting personnel and company operations.

• Cross-Functional Coordination

  • Tracking and maintaining key initiatives documentation and action items to ensure clarity and accountability across teams

  • Developing and improving workflows system documents spreadsheets presentations and templates that will help the organization run more efficiently

  • Fostering communications and follow-through to keep teams aligned and supported

  • Developing and drafting reports and dashboards that track Supply Team performance

  • Maintaining confidentiality and managing sensitive information with discretion

• Communication

  • When directed the Senior EA represents the team executives both internally and externally. Whether dealing directly with colleagues or third parties organizing internal or external events sending personal emails and making phone calls or writing documents on their behalf the Senior EA is focused on building strong relationships across the organization from the Product Supply team to senior company executives.

• Time Management

  • The Senior EA helps to ensure maximum time-efficiency of the Product Supply teams executives developing a thorough understanding of their priorities preferences and ways of working. This enables the Senior EA to anticipate and orchestrate the executives daily activities by optimizing calendars scheduling meetings organizing travel and other activities.

• Information Management

  • The Senior EA creates and manages business-critical information on behalf of Product Supply team executives by among other things creating reports submitting requisitions for executives managing email completing projects as needed or generating expense reports. The Senior EA assists in improving administrative tasks and routines in ways that make life easier for the executives their teams and leaders with first-time accuracy efficiency logical organization and best practice.

About You

You:

• Are highly organized and efficient

• Maintain confidence in personal communication

• Are energetic and collaborative

• Take initiative

• Are analytical

• Anticipate the needs of the executives you support by operating proactively

• Exercise sound judgement discretion and a commitment to confidentiality

• Communicate effectively with teams and leadership

• Have a startup mindset adaptable positive and calm under pressure

Required Qualifications:

• Minimum Qualifications

  • Bachelors degree and a minimum of 5 years experience as a Senior Executive Assistant or 7 years in a relevant professional role 3 years of which involved supporting multiple VPs simultaneously

  • Experience in a remote work environment

• Skills and Competencies

  • Exceptionally organized and efficient attention to detail and time management to operate effectively with a high degree of autonomy

  • Impeccable integrity with demonstrated ability to manage multiple priorities maintain confidence and confidentiality in this high-trust role

  • Professional demeanor appropriate for communicating with Origins and third parties executives

  • Expert level in Word Excel Gmail Google Calendar and other digital collaborative platforms (Zoom Quip Box NetSuite Divvy Perk and others)

  • Excellent spoken and written English (other languages may be beneficial)

Preferred Qualifications:

• 3 years prior experience supporting multiple VPs simultaneously

• Prior experience in packaging products manufacturing or similar industry is strongly preferred

• Exposure to the beverage business and caps and closures business

• Project management experience

• Strong understanding of production workflows and logistics

• Experience in NetSuite Bill Spend & Expense or Perk

Salary Range: This position is a Level 3 at Origin Materials. The pay range for this position level at Origin Materials is $87000 -$102000. This range is not necessarily a guarantee of actual compensation that may be earned nor a promise of any specific pay for any specific employee which is always dependent on relevant experience education and other factors.

Benefits and Perks

Origin Materials understands that our greatest asset is our talented and dedicated team. To show our appreciation and support for your well-being we offer a comprehensive benefits package. Highlights include:

• Health Insurance: Your health is paramount and weve got you covered. Enjoy access to quality health coverage that extends to you and your dependents.

• 401(k) Retirement Plan: Secure your financial future with our 401(k) plan designed to help you plan for retirement and build a stable financial foundation.

• Generous Paid Time Off: We believe in the importance of rest and rejuvenation. Benefit from our generous PTO policies that give you the flexibility to recharge or attend to personal matters.

• Employee Assistance Program (EAP): We care about your holistic well-being. Our EAP provides confidential counseling and support services assisting you in navigating lifes challenges both personal and professional.

• Flexibility: We understand that a flexible work environment contributes to a healthier work-life balance and we value the unique needs of our team members. While some roles within our organization may require an onsite presence or specific working hours for collaboration and specific job functions we are committed to providing flexibility within the scope of the position.

• Professional Development: Your growth is our priority. Access opportunities for professional development to enhance your skills and advance your career within our dynamic organization.

Hiring Process:

Application Process:

• Interested candidates should apply at link.

• Please reach out to if you have any questions or require additional assistance.

Initial Screening:

• Qualified candidates will undergo an initial resume screening and phone screening.

Interview Process:

• Shortlisted candidates will be contacted for more in-depth (phone/video/in-person) interviews.

• Interviews may include technical and cultural assessments / presentations.

Final Selection:

• Successful candidates will undergo a final interview with one of our two Founders.

• Final selection will be communicated via email.

Equal Employment Opportunity (EEO):

Origin Materials is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing a workplace that is free from any form of discrimination including but not limited to race color religion gender sexual orientation gender identity or expression national origin age genetic information disability or veteran status.