Purchasing and Warehouse Supervisor

Reporting to the Procurement & Cost Control Manager responsibilities and essential functions include but are not limited to:

Receiving & Storage Operations

• Assist all departments in the distribution of supplies and products ensuring accurate accountability of goods from food stores and receiving areas
• Receive all incoming materials and reconcile deliveries with approved purchase orders
• Unload food and beverage products from delivery trucks
• Inspect all received materials and coordinate returns to suppliers in case of damage or discrepancies
• Ensure all products are correctly stored in appropriate areas including storage rooms refrigerators and freezers
• Maintain proper stock rotation in accordance with FIFO standards
• Coordinate the disposal of surplus or expired items

Inventory Control & Stock Management

• Maintain accurate inventory records including receipts issues adjustments and returns
• Ensure inventory levels remain within established minimum and maximum limits
• Participate in monthly inventory counts and perform daily spot checks
• Manage stock organization and ensure optimal arrangement of goods under responsibility
• In coordination with Heads of Department manage inventory control and end-of-month closings in compliance with administrative and accounting procedures

Purchasing & Supplier Coordination

• Assist in procuring items required for daily operations
• Research and analyze market trends pricing and product availability
• Continuously compare supplier quality pricing and performance
• Process purchase orders based on authorized purchase requests
• Obtain analyze and evaluate multiple quotations for each purchase request
• Negotiate with suppliers to secure best quality products at competitive prices
• Manage supplier database and maintain accurate records of supplier information pricing and quantities
• Ensure timely delivery of purchased goods and appropriate storage upon receipt
• Maintain professional and ethical relationships with suppliers and internal stakeholders

Collaboration & Communication

• Work closely with the Chef and Executive Sous Chef to maintain product freshness and proper rotation
• Collaborate with department heads to determine required product quality and quantities
• Communicate professionally with colleagues suppliers and stakeholders via phone email written correspondence or in person
• Keep relevant management informed of supply-related issues and operational needs

Health Safety & Compliance

• Follow all company policies departmental procedures and local legal requirements
• Comply with health safety ergonomic and security standards
• Adhere to hazardous material handling and disposal procedures
• Ensure safe operation and storage of tools equipment materials and machinery
• Report all work-related accidents or injuries immediately to the supervisor

Emergency & Service Standards

• Remain available and responsive during emergencies acting professionally to protect guests staff and hotel property in accordance with the Hotel Emergency Plan
• Consistently provide professional friendly and courteous service
• Perform any other duties as assigned by management

Qualifications :

High school diploma or equivalent
Minimum of 2 years of experience in warehouse or logistics operations
Proficiency in inventory management systems and Microsoft Office Suite (Excel Word)
Knowledge of supply chain and logistics processes
Familiarity with health and safety regulations in warehousing
Strong organizational and time management skills
Excellent attention to detail and accuracy in record-keeping
Ability to lift and move heavy items (up to 20kg) regularly
Good communication and interpersonal skills
Forklift operation certification (preferred)
Warehouse Management certification (preferred)
Flexibility to work in shifts including weekends and holidays if required
Excellent communication and organizational skills
Fluency in Portuguese
Good command of English
Proficiency in Microsoft Windows applications and other relevant software
Highly responsible and reliable
Strong team spirit and collaborative mindset
Ability to remain calm courteous and guest-focused at all times

Additional Information :

Our Values

Respect:

We value the needs ideas and individuality of others. We treat everyone with fairness and dignity.

Belonging:

We celebrate our differences. We support one another and always stand together.

Integrity:

We build trust through mutual respect and authenticity.

Empowerment:

We have the power to take initiative and anticipate moments that create unforgettable experiences.

Excellence:

We build genuine connections and cherish every opportunity to make those around us feel special.

Diversity and Inclusion

Fairmont is committed to creating an inclusive environment where diverse talents thrive. We welcome candidates from all backgrounds to join our team.

Employee Benefits

Join our team and enjoy a range of exclusive colleague benefits including complimentary upgrades extended stays discounted stays at Accor Fairmont and Raffles properties special discounts on dining and wellness services and additional luxuries to enhance your experience. We believe in taking care of our team ensuring that your hard work is rewarded with exceptional benefits.

Remote Work :

No

Employment Type :

Full-time