Receptionist, Office Administration Coordinator

Location: Plano TX

1 Year Contract (with potential for extension)

The Receptionist Office Administration Coordinator serves as the first point of contact for the office and plays a key role in maintaining a professional welcoming and efficient workplace. This position provides high-level administrative support manages day-to-day office operations coordinates events and calendars and supports a positive office culture.

The ideal candidate is friendly highly organized detail-oriented customer-focused and able to manage multiple priorities in a dynamic office environment.

Responsibilities:

• Greet sign in and assist guests clients customers and visitors in a professional and welcoming manner
• Manage visitor access guest badges and maintain security awareness
• Maintain a polished organized and professional front desk and reception area

• Coordinate facilities-related maintenance requests such as restroom issues leaks and office repairs
• Partner with property management on parking security access badges temperature control and building-related concerns
• Assist with troubleshooting office issues and escalate as needed
• Manage and maintain fleet vehicle documentation and records
• Support other administrative staff to ensure a smooth efficient and professional office environment

• Research and evaluate facilities and administrative vendors as needed
• Submit purchase orders through internal procurement system
• Prepare submit and track expense reports related to facilities office operations and administrative support
• Maintain and update the organizational chart ensuring accuracy and timely updates

• Maintain and update the company-wide event calendar including company holidays
• Coordinate internal office events social hours and cultural initiatives
• Coordinate daily lunch orders with various vendors including menu planning ordering and delivery coordination
• Prepare and manage the weekly lunch order form
• Maintain inventory of corporate gifts including new hire executive and new baby gifts
• Order bereavement and hospital support flowers as needed

• Order maintain and track inventory of office supplies snacks beverages kitchen items and catering supplies
• Ensure reception coffee bar lunchroom kitchen and common areas remain clean organized and well-stocked

• Receive sort and notify team members of incoming mail packages and special deliveries
• Prepare outgoing shipments and mailing labels
• Maintain organized records related to office operations and executive support
  
  

Required Qualifications:

• 3 years of experience in an administrative receptionist office coordinator or executive assistant role
• Strong customer-focused mindset with the ability to remain friendly and approachable while maintaining professionalism
• Proficiency with Microsoft Office calendar tools and collaboration platforms
• Willingness and ability to learn new tools systems and processes
• Ability to work onsite in our Plano TX office Monday through Friday from 8:00 a.m. to 5:00 p.m.
• Strong organizational and time-management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to handle confidential and sensitive information with discretion
• Ability to manage multiple priorities in a dynamic environment
• Ability to work independently and take ownership of responsibilities
• Strong interpersonal skills with the ability to collaborate effectively with peers and leaders
• Ability to develop healthy working relationships and collaborate with peers and leaders
• Demonstrates integrity and high standards in work quality

Excited about this opportunity but dont meet 100% of the qualifications Wed still love for you to apply! Toyota Connected is dedicated to building a diverse and inclusive workplace where unique experiences are valued and everyone has the opportunity to contribute. You may just be the right candidate for this or other Toyota Connected opportunities.

Location:

This position is based in Plano Texas. Toyota Connected encourages all employees to live within a reasonable commuting distance of their assigned work location for onsite work.

To save time applying Toyota Connected does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position currently.

Whats in it for you

• Free catered lunches when working onsite. We try to keep it healthy but Fridays are cheat days so you can get your carbs on!
• Two fully stocked Nespresso bars for your coffee and tea fixes.
• Free covered garage parking to shield your vehicle from those sneaky storms and to protect your buns from the Texas sun.

Who Are We

Toyota Connected was established in 2016 to infuse the power of big data and cloud intelligence into all aspects of the mobility experience so that driving a Toyota or Lexus is more personal intuitive and safe. We create and enable technologies that delight simplify and connect the lives of those who use our products. We believe this mobility revolution will empower our customers to use their vehicles in an array of exciting new ways. We support celebrate and thrive on the opportunity to provide Mobility for All.

Making a connected life a more human experience takes humans from all walks of life. Toyota Connected celebrates and is committed to a diverse and inclusive workplace that embraces you.

We are committed to creating an accessible and inclusive hiring process by providing reasonable accommodations as necessary for persons with disabilities or those affected by pregnancy childbirth or related medical conditions. If you need to request an accommodation please reach out to your Recruiter who will connect you with an HR Business Partner to discuss your requested accommodation. We only share the candidate information obtained through this process as necessary to fulfill our reasonable accommodation obligations and strive to create an unbiased and equitable experience for all.

Required Experience:

IC