Executive Assistant to the Superintendent
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Job Location:
Cedar Falls, IA - USA
Monthly Salary:
Not Disclosed
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Summary
The Executive Assistant to the Superintendent provides high-level administrative and operational support to the Superintendent and Central Office leadership team. This position coordinates board processes district communications calendars and confidential administrative work requiring a high degree of professionalism organization and discretion.
In addition the Executive Assistant oversees districtwide student enrollment data and reporting serving as the primary contact for certified enrollment processes and the Student Information System (SIS). This work directly impacts approximately $70 million in annual state federal and local funding. The position works collaboratively with district staff families partner agencies and other school districts to ensure accurate data compliance with state and federal requirements and effective district operations.
Key Responsibilities
Provide executive-level administrative support to the Superintendent including calendar management board agendas communications and confidential matters
Coordinate Board of Education materials public postings and related communications
Serve as the district lead for certified enrollment processes including special education open enrollment homeschooling ELL preschool and concurrent enrollment
Oversee the accuracy integrity and security of student enrollment data and reporting
Serve as the district specialist for the Student Information System (SIS) including reporting staff support training and annual rollovers
Collaborate with Central Office staff building administrators the Business Office Student Services and external agencies to ensure compliance with state and federal requirements
Provide work direction and support to the District Registrar
Assist with districtwide reporting audits and required state and federal submissions
Support the development and maintenance of the district calendar and other administrative initiatives
Perform other duties as assigned by the Superintendent
Job Requirements
Education & Experience
Associate degree in Business Administration or a related field or equivalent combination of education and experience
Experience in an office or administrative setting required; educational or central office experience preferred
Knowledge & Skills
Strong proficiency with databases spreadsheets and information systems; experience with student information systems preferred
Excellent organizational communication and problem-solving skills
Ability to manage confidential information with discretion and professionalism
Strong attention to detail and ability to manage multiple priorities and deadlines
Ability to work independently and collaboratively with diverse stakeholders
Core Competencies
Professional judgment and decision-making
Analytical thinking and data accuracy
Adaptability in a fast-paced environment
Effective written and verbal communication
Commitment to teamwork and continuous improvement
Required Experience:
IC
Key Skills
- Educational admin
- Educational curriculum
- Continuous Improvement
- ProCore
- Prolog
- Business Management
- Conflict Management
- Construction Management
- Project Management Software
- Microsoft Project
- Supervising Experience
- Contracts
