Marketing Project Coordinator

El Segundo, CA - USA

Monthly Salary: Not Disclosed

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

Project & Workflow Coordination

Manage marketing timelines workflows and key deadlines across initiatives.
Maintain and share the global marketing calendar with Sales teams ensuring visibility of launches and retail set dates.
Proactively identify and escalate risks issues and bottlenecks to leadership.

Asset & Operations Management

Maintain organized digital asset libraries including file naming conventions and folder architecture.
Organize and maintain licensor brand guidelines and approved assets for internal use.
Preserve documentation from store checks events and activations.
Manage product sample requests and track shipping details.

Execution & Cross-Functional Support

Gather and organize materials required to initiate and complete marketing projects efficiently.
Ensure digital advertising copy is drafted translated approved and archived.
Submit marketing collateral through licensing approval portals and manage approval feedback staying in close alignment with senior leadership.
Interface professionally with licensors manufacturing partners agencies distributors and sales representatives.
Support distributors and sales teams with access to approved marketing materials.
Track and document creator influencer and affiliate posts across platforms.
Support identification and coordination of on-brand TikTok affiliates and affiliate programs.
Draft TikTok affiliate creative briefs and manage internal approval and distribution.
Support social media gifting campaigns for creators in the Americas.
Assist in planning and coordinating social and influencer campaigns.
Track and compile marketing KPIs and activity reports for leadership review.
Compile and distribute relevant industry and competitor research internally.

Administrative & Team Support

Take notes document meetings and track action items to ensure alignment.
Provide administrative and ad hoc project support across the Marketing team.
Ensure prompt professional and respectful communication with all stakeholders.

Qualifications :

Bachelors degree in Marketing Communications Business or a related field (or equivalent professional experience).
24 years of experience in marketing coordination project coordination or related roles; toy consumer products or entertainment licensing experience is a plus but not required.
Experience and interest in using social media platforms.
Strong organizational and time-management skills with exceptional attention to detail.
A proactive problem-solver mindset with the ability to anticipate needs and resolve issues efficiently.
Comfortable managing multiple priorities in a fast-paced environment.
Strong written and verbal communication skills.
Ability to work effectively across teams regions and external partners.
Self-starter with a high level of initiative and a strong work ethic.
Proficiency in Microsoft Office (Word Excel PowerPoint); and familiarity with organized file sharing in MS SharePoint; project management or asset management tools experience is a plus.

Additional Information :

Application Process:

Please submit your resume and cover letter on the recruitment portal if you are interested to apply for this position. Only local candidates would be considered. All responses will be kept strictly confidential. Only shortlisted candidates will be contacted.

Maxx Group is an equal opportunity employer that employs individuals based on job-related qualifications regardless of race religion sex national origin age disabilities or any basis prohibited by law.

Remote Work :

Employment Type :

Full-time

Project & Workflow CoordinationManage marketing timelines workflows and key deadlines across initiatives.Maintain and share the global marketing calendar with Sales teams ensuring visibility of launches and retail set dates.Proactively identify and escalate risks issues and bottlenecks to leadership...

Project & Workflow Coordination

Manage marketing timelines workflows and key deadlines across initiatives.
Maintain and share the global marketing calendar with Sales teams ensuring visibility of launches and retail set dates.
Proactively identify and escalate risks issues and bottlenecks to leadership.

Asset & Operations Management

Maintain organized digital asset libraries including file naming conventions and folder architecture.
Organize and maintain licensor brand guidelines and approved assets for internal use.
Preserve documentation from store checks events and activations.
Manage product sample requests and track shipping details.

Execution & Cross-Functional Support

Gather and organize materials required to initiate and complete marketing projects efficiently.
Ensure digital advertising copy is drafted translated approved and archived.
Submit marketing collateral through licensing approval portals and manage approval feedback staying in close alignment with senior leadership.
Interface professionally with licensors manufacturing partners agencies distributors and sales representatives.
Support distributors and sales teams with access to approved marketing materials.
Track and document creator influencer and affiliate posts across platforms.
Support identification and coordination of on-brand TikTok affiliates and affiliate programs.
Draft TikTok affiliate creative briefs and manage internal approval and distribution.
Support social media gifting campaigns for creators in the Americas.
Assist in planning and coordinating social and influencer campaigns.
Track and compile marketing KPIs and activity reports for leadership review.
Compile and distribute relevant industry and competitor research internally.

Administrative & Team Support

Take notes document meetings and track action items to ensure alignment.
Provide administrative and ad hoc project support across the Marketing team.
Ensure prompt professional and respectful communication with all stakeholders.

Qualifications :

Bachelors degree in Marketing Communications Business or a related field (or equivalent professional experience).
24 years of experience in marketing coordination project coordination or related roles; toy consumer products or entertainment licensing experience is a plus but not required.
Experience and interest in using social media platforms.
Strong organizational and time-management skills with exceptional attention to detail.
A proactive problem-solver mindset with the ability to anticipate needs and resolve issues efficiently.
Comfortable managing multiple priorities in a fast-paced environment.
Strong written and verbal communication skills.
Ability to work effectively across teams regions and external partners.
Self-starter with a high level of initiative and a strong work ethic.
Proficiency in Microsoft Office (Word Excel PowerPoint); and familiarity with organized file sharing in MS SharePoint; project management or asset management tools experience is a plus.

Additional Information :

Application Process:

Remote Work :

Employment Type :

Full-time

Key Skills

Graphic Design
Marketing
MailChimp
Microsoft Publisher
Adobe Creative Suite
Constant Contact
Email Marketing
Adobe Photoshop
Social Media Management
Adobe Illustrator
Wordpress
Adobe Indesign

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About Company

Maxx Marketing, Inc

YuMe (part of the Maxx Group) is an award-winning global toy brand that dreams of bringing people together through imagination, fun, and entertainment. YuMe, inspired by the word meaning “to dream” in Japanese, is recognized for its highly stylized plush, surprise capsules, and other ... View more

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