Finance Support Specialist

Lahore - Pakistan

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

To provide high-level administrative and coordination support to the Chief Financial Officer (CFO) and Director Offer Management ensuring smooth day-to-day operations effective communication and efficient management of administrative tasks within the respective functions.

Key Tasks & KPI

Administrative & Executive Support

Provide full administrative and secretarial support to the CFO and Director Offer Management.
Manage Outlook calendars and schedule internal and external meetings on a regular basis.
Organize meetings via Microsoft Teams and ensure timely circulation of meeting links and materials.
Prepare and maintain the annual meetings calendar including Board meetings and project meetings and send meeting invitations accordingly.
Make appointments and send emails on behalf of Board Members and senior management.
Take meeting minutes when required and follow up on action items.

Travel Visits & Logistics Management

Arrange local and international travel for Board Members including flight bookings hotel arrangements and transportation.
Manage international visits of regional stakeholders to METRO PK including:
- Preparation of visit agendas
- Coordination and follow-up on logistics arrangements
- Booking lunch/dinner meetings and meeting rooms in hotels

Planning & Coordination of Engagement Activities and Events

Plan and execute internal engagement activities including Townhalls leadership sessions team day-outs and offsite workshops ensuring they are delivered within budget.
Coordinate with stakeholders and manage all event logisticsvenues invitations agendas presentations and vendors.
Ensure timely communication follow-ups and documentation for all engagement activities.

Finance & Expense Administration

Prepare travel advances and expense claims and maintain proper documentation and filing.
Maintain organized records for expenses advances and other finance-related administrative documents.

Coordination & Communication

Coordinate between all Board Members to follow up on various topics and action points.
Manage internal and external email coordination with METRO offices on different queries.
Act as a liaison between the CFOs office Board Members and internal/external stakeholders.
Receive online customer complaints forward them to concerned departments and follow up until closure.

Qualifications :

Bachelors degree in Business Administration Commerce or humanities Background.

Additional Information :

Functional Skills:

Executive office administration and governance support
Advanced scheduling prioritization and time management
Stakeholder coordination across senior leadership and regional teams
Business communication and professional correspondence
Travel logistics and protocol management
Expense administration and financial documentation control
Document management and information governance.
High proficiency in Microsoft Outlook Teams Word Excel & PowerPoint
Data accuracy record maintenance and reporting support
Confidential information handling and compliance awareness

Competencies:

Strong organizational and time-management skills
High attention to detail and accuracy
Excellent communication and interpersonal skills
Ability to multitask and manage priorities effectively
Proactive and solution-oriented mindset
Discretion integrity and confidentiality
Strong follow-up and coordination skills
Professional demeanor and customer-focused approach

Experiences:

Minimum 25 years of experience in an administrative executive assistant or finance support role. Experience supporting senior management or Board Members is highly desirable.

Remote Work :

Employment Type :

Full-time

Key Tasks & KPI

Administrative & Executive Support

Provide full administrative and secretarial support to the CFO and Director Offer Management.
Manage Outlook calendars and schedule internal and external meetings on a regular basis.
Organize meetings via Microsoft Teams and ensure timely circulation of meeting links and materials.
Prepare and maintain the annual meetings calendar including Board meetings and project meetings and send meeting invitations accordingly.
Make appointments and send emails on behalf of Board Members and senior management.
Take meeting minutes when required and follow up on action items.

Travel Visits & Logistics Management

Arrange local and international travel for Board Members including flight bookings hotel arrangements and transportation.
Manage international visits of regional stakeholders to METRO PK including:
- Preparation of visit agendas
- Coordination and follow-up on logistics arrangements
- Booking lunch/dinner meetings and meeting rooms in hotels

Planning & Coordination of Engagement Activities and Events

Plan and execute internal engagement activities including Townhalls leadership sessions team day-outs and offsite workshops ensuring they are delivered within budget.
Coordinate with stakeholders and manage all event logisticsvenues invitations agendas presentations and vendors.
Ensure timely communication follow-ups and documentation for all engagement activities.

Finance & Expense Administration

Prepare travel advances and expense claims and maintain proper documentation and filing.
Maintain organized records for expenses advances and other finance-related administrative documents.

Coordination & Communication

Coordinate between all Board Members to follow up on various topics and action points.
Manage internal and external email coordination with METRO offices on different queries.
Act as a liaison between the CFOs office Board Members and internal/external stakeholders.
Receive online customer complaints forward them to concerned departments and follow up until closure.

Qualifications :

Bachelors degree in Business Administration Commerce or humanities Background.

Additional Information :

Functional Skills:

Executive office administration and governance support
Advanced scheduling prioritization and time management
Stakeholder coordination across senior leadership and regional teams
Business communication and professional correspondence
Travel logistics and protocol management
Expense administration and financial documentation control
Document management and information governance.
High proficiency in Microsoft Outlook Teams Word Excel & PowerPoint
Data accuracy record maintenance and reporting support
Confidential information handling and compliance awareness

Competencies:

Strong organizational and time-management skills
High attention to detail and accuracy
Excellent communication and interpersonal skills
Ability to multitask and manage priorities effectively
Proactive and solution-oriented mindset
Discretion integrity and confidentiality
Strong follow-up and coordination skills
Professional demeanor and customer-focused approach

Experiences:

Minimum 25 years of experience in an administrative executive assistant or finance support role. Experience supporting senior management or Board Members is highly desirable.

Remote Work :

Employment Type :

Full-time

Key Skills

Cobol
Financial Services
Financial Concepts
Accounting
Banking
Cloud Computing
Securities Law
Middleware
Financial Analysis
CPT Coding
Epic
Financial Management

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About Company

METROMAKRO

METRO is a leading international wholesale company with food and non-food assortments that specialises in serving the needs of hotels, restaurants and caterers (HoReCa) as well as independent traders. Around the world, METRO has 15 million customers who can choose whether to shop in o ... View more

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