Part-Time Administrative Assistant

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:

Application Deadline:

Salary Information:

Department:

Job Description:

The School of Human and Protective Services is seeking a part-time Administrative Assistant to support its fire services program. This role provides essential administrative operational and program coordination to ensure fire service testing runs smoothly accurately and in compliance with state and international testing and accreditation standards.

The Administrative Assistant manages key functions such as scheduling documentation test administration and workflow coordination for both written and practical fire service examinations. By performing these critical processes this position helps ensure consistent efficient test delivery and allows the Manager to focus on higher-level program oversight and operational leadership.

Position Details:

Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria you will be eligible to receive a $1.00 per hour increase.

Benefits: Part time staff are eligible for limited benefits including paid time off.

Schedule: This position works 20 hours per week. The work schedule is flexible within core hours of 7:00 a.m. 5:00 p.m. MondayFriday; however during testing periods specific shiftsincluding evenings and weekendsare required.

This position works onsite at the Truax campus with some opportunity for hybrid work. Hybrid schedules are subject to change based on college policy.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world tackle challenges and develop innovative solutions. Come be part of our great team!

This position will be open until filled with a first consideration date of January 25 2026 at 11:59 pm. After this date the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

Required documents (2):

• Resume

• Cover Letter

*Failure to include these documents by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.

Accountabilities:

• Coordinates logistics for meetings events and trainings including scheduling communication materials preparation and on-site or virtual support to ensure smooth and efficient operations.

• Provides administrative support for department operations including calendar coordination and document preparation to facilitate day-to-day functionality.

• Prepares reviews and maintains a variety of reports records and data using college systems and tools to support operational accuracy and reporting needs.

• May support onboarding processes for faculty staff and student employees by facilitating communication gathering documentation and ensuring compliance with procedures.

• Provides customer service and frontline support to students and external partners by answering inquiries resolving issues and referring questions as appropriate.

• Exercises independent judgment to solve routine problems prioritize tasks and improve administrative processes to enhance efficiency and support unit goals.

• Other duties based on experience and knowledge.

Knowledge Skills & Abilities:

• Knowledge of administrative procedures scheduling practices and record-keeping standards.

• Knowledge of or ability to quickly learn scheduling systems academic processes and institutional policies.

• Skill in using administrative software and databases.

• Ability to apply standardized procedures policies and guidelines across administrative and academic functions.

• Ability to manage multiple processes meet deadlines and maintain accuracy in a fast-paced environment.

• Ability to exercise independent judgment and problem-solving on routine problems.

• Skill in engaging positively with all populations and communities contributing to a safe and inclusive learning and work environment.

• Skill in effectively and respectfully communicating with others.

• Preference given to those applicants with knowledge of Fire Service.

Minimum Requirements:

• Education: Associate degree or equivalent additional relevant work experience

• Experience: 1-2 years relevant work experience

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues please contact us at the Talent Acquisition email or HR hotline .

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Madison Area Technical College does not discriminate on the basis of race color national origin sex disability or age in employment admissions or its programs or activities. Madison College offers degrees diplomas apprenticeships and certificates in Architecture & Engineering; Arts Design & Humanities; Business; Construction Manufacturing & Maintenance; Culinary Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law Protective & Human Services; Science Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at or Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the colleges nondiscrimination policies: Lisa Muchka Director Civil Rights and Compliance 1701 Wright Street Madison WI 53704 (608) 246.5221