Operations Coordinator

Health Benefits: 100% employer contribution towards employee and family premiums
District: Award-winning schools
Community: World-famous attractions

BASIC FUNCTION
Under the direction of the Director of Maintenance & Operations and the Operations Manager assists in the coordination and monitoring of custodial grounds and facility-related operations during afternoon and evening hours; supports the planning managing coordinating and supervising specific areas within the Maintenance and Operations department; provides support and training to staff such as custodial grounds and athletic field personnel; responds to immediate operational needs across the district; solicits feedback from site administrators and serves as a liaison between District management and on-site personnel as needed to ensure continuity of services outside of regular daytime hours; performs related duties as assigned.

MINIMUM QUALIFICATIONS
EDUCATION:

• Required: Graduation from high school or equivalent.

• Required: Three years custodial or grounds maintenance experience including one year of management experience.

• License/Insurance Certification: Possession of a valid California Class C Driver License. Use of an automobile may be required for this position. Evidence of adequate insurance for a motor vehicle that meets or exceeds the California legal liability insurance requirement and continues to maintain insurability.

• Current regulations applicable laws codes rules and regulations related to assigned activities including health and safety safety and hazardous waste laws and regulations.
• Cal/OSHA mandates pertaining to health and safety in the workplace; OSHA and AHERA record-keeping and documentation.
• Methods techniques materials tools costs and equipment used in maintenance operations custodial grounds and equipment maintenance specialties including modern methods practices procedures and terminology.
• Methods materials supplies and equipment used in various custodial activities including general pool maintenance.
• Custodial engineering methods in accordance with CASBO (California Association of School Business Officials) recommendations; work scheduling and work simplification methods.
• Principles and practices of supervision general management and training including effective training and supervision techniques.
• Principles and practices of preventative maintenance programs.
• Budgeting purchasing monitoring and control techniques and procedures.
• Record-keeping and reporting principles and practices.
• Pesticides herbicides chemicals and other materials used in pest management cleaning and maintenance including proper mixing application and safety precautions.
• Basic record-keeping techniques and inventory methods and practices.
• Operation of computers and assigned software including work order systems (e.g. Facilitron).
• Principles of good public and interpersonal relations using tact patience and courtesy.

• Operate a variety of equipment used in operations custodial grounds and maintenance
• Operate a computer and assigned software including office equipment and work-related online applications.
• Plan organize establish priorities implement and schedule work for various crews and activities.
• Monitor supervise and evaluate the work of personnel for quality standards and efficiency.
• Accurately estimate material and labor costs for projects and work.
• Prepare and write clear and concise specifications reports instructions and correspondence; complete standard forms.
• Review and modify work procedures and schedules.
• Create and maintain computerized records.
• Analyze and apply standard rules and regulations to specific situations.
• Devise and adopt work procedures and record-keeping systems to meet District needs.
• Establish and maintain safe working conditions; recognize and correct safety hazards.
• Interpret apply and explain applicable laws codes rules and regulations.
• Communicate effectively both orally and in writing with diverse stakeholders including staff administrators public vendors contractors consultants public agencies and state officials.
• Oversee and train others effectively including providing professional guidance and performance improvement guidance.

• Establish and maintain cooperative and effective working relationships
• Plan and organize work independently
• Analyze situations accurately and adopt an effective course of action; analyze and resolve work problems.
• Resolve conflicts and competing priorities.
• Exercise good judgment.
• Read understand and follow oral and written instructions.
• Use fingers repetitively and both hands simultaneously; exhibit dexterity in hands and fingers.
• Have depth perception and color vision/ability to distinguish shades; see small details.
• Hear normal voice conversation and speak clearly.

• Standing;
• Bending;
• Crouching;
• Stooping;
• Stretching;
• Reaching;
• Activities like climbing ladders;
• Recurring lifting of moderately heavy items (50lb or more);
• Dexterity to operate hand and power tools.

• The work can be indoor or outdoor;
• Involves moderate risks or discomforts that require special safety precautions e.g. working around moving parts carts or machines;
• Employees may be required to use protective clothing or gear;
• Exposure to fumes dust and odors.
• May be required to operate district vehicles.

Note:The duties below are intended to describe the general nature and level of work being performed by employees in this classification and are not to be interpreted as an exhaustive list of responsibilities.

SPECIALIZED ESSENTIAL DUTIES(Typically only performed in this classification)

• Collaborate with Plant Managers to plan schedule and assign daily work routine maintenance and projects for assigned after-hours crews across operational areas such as grounds athletic facilities and custodial.
• Assist in coordinating and overseeing late afternoon/evening custodial grounds and facility maintenance activities across school sites; supervise District office-based custodial activities.
• Ensure safety cleanliness appearance operating effectiveness needed repair and compliance with health and safety standards.
• Manage and oversee custodial and grounds operations of District facilities during non-school after-hours periods.
• Assist in the establishment and evaluation of labor performance standards
• Inspect work in progress and upon completion to ensure proper methods standards quality and adherence to specifications.
• Ensure proper securing of facilities at the end of shift including locked gates and set alarms.
• Serve as a primary liaison between night maintenance and operations staff and District administration.
• Respond to or direct response to emergency after-hour calls; manage emergency call-out situations.
• Confer with stakeholders (e.g. site administrators District administration) to clarify needs resolve discrepancies determine scheduling solve technical problems and coordinate projects.
• Coordinate with school administrators Maintenance & Operations management and District administration regarding scheduling for after-hours athletic and special events to coordinate custodial grounds and athletic field requirements.
• Ensure compliance with safety protocols during after-hours operations including proper use of equipment and PPE.

• Compile data and prepare various reports (routine detailed written) regarding assigned activities maintenance projects safety environmental work productivity problems discipline accidents and fiscal matters.
• Perform inspections of school facilities athletic fields and grounds; identifies needed maintenance and repairs; schedules a variety of repairs to the necessary equipment tools and materials.
• Assist in the coordination of pest control activities (e.g. annual plan updates sending notifications to parents and staff posting warning signs reporting pesticide use etc.) in accordance with the Districts Integrated Pest Management Plan.
• Serve as a resource to site plant managers and site administration regarding on-site operations.
• Track staff productivity and workload trends.
• Participate in the establishment of performance standards and the development of unit goals
• Provide general project coordination and management support to the Maintenance and Operations Department.
• Attend and participate in meetings conferences and trainings
• Work on special projects as assigned.
• Performs related duties as assigned.

RECRUITMENT TYPE: OPEN Anyone can apply.

CERTIFICATION TYPE: OPEN Qualified candidates or Eligibles who pass all testing stages will be placed on one eligibility list. The top 3 ranks of Eligibles will be certified for a hiring interview.

APPLICATION PROCESS

All applications must be submitted online. Applications and requests for testing will not be accepted after the recruitment closing date and time. Applicants may be rejected on the basis of an incomplete application or failure to meet minimum qualifications. The application is part of the selection process and is part of an overall assessment of acceptability for employment. All information provided is subject to independent verification of its accuracy. It is the responsibility of the applicant to provide correct contact information by which to be notified.

Note: You will eventually be disqualified in the recruitment process if you fail to disclose relevant information regarding your conviction history. It is the disclosure of the conviction that is most important in many cases.

SCREENING PROCESS

The screening process for this position which may be subject to modification will include some form of a(n): application screening initial qualifications screening documentation/certification screening and supplemental application screening. The stated qualifications for the position represent only the minimum requirements and do not guarantee qualification for examination or placement on an eligibility list.

EXAMINATION PROCESS

The examination may consist of any combination of a(n): training and experience (T&E) evaluation written knowledge test hands on/performance test structured panel interview situational judgement interview or other type of exam of fitness for duty. All parts of the examination process are job related. A passing score must be attained on each portion of the exam to advance to the next stage and ultimate placement on an eligibility list.

DISABILITY ACCOMMODATION

Requests for reasonable accommodations for the testing process must be made no less than two (2) days prior to the examination. Requests must be signed by your medical doctor school psychologist or learning consultant as appropriate and must be on provider letterhead and contain an actual signature.

EXAM PROTESTS

Protest of any part of the exam process must be in writing and submitted to the Personnel Director no later than five (5) working days from the date you participated in the exam. Any protest must include rationale to support the protest and shall include supporting documentation or references. Protests must be based on illegal discrimination abuse of discretion or procedure/process error. Protests should NOT be based on receiving unexpected results. We cannot be responsible for lost mail misdirected mail or failure of mail to be delivered after it has been entrusted to the U.S. Postal Service.

ESTABLISHMENT OF ELIGIBILITY

Candidates who are successful in all screening and testing stages will be placed on an eligibility list. Typically an eligibility list for a classification expires after six (6) months or one (1) year. Candidates on the expired eligibility list are no longer considered for positions within the class. Eligibility lists may be extended beyond one year or expire sooner than one year. Eligibility lists may be merged in which case candidate ranks may change.

SELECTION PROCESS

Candidates on the eligibility list will be called in rank order to participate in final selection interviews with the hiring manager until three ranks of candidates have accepted the invitation to interview. Ranks may include ties so more than three candidates may be called to interview for one vacancy. Please note that candidates will be removed from the eligibility list for declining the invitation to interview more than three (3) times.

OFFERS OF EMPLOYMENT

Official offers of employment are ONLY made by the Anaheim Union High School District Human Resources Classified Office. Offers are subject to satisfactory completion of ALL the pre-employment processing including: successful completion of a physical examination tuberculosis examination fingerprint clearance by the California Department of Justice and proof of eligibility to work in the United States.

ADVANCED STEP PLACEMENT

All new regular classified employees shall be paid in accordance with the salary range established for the class to which assigned. Initial placement will normally be the first step of the salary range. However a new employee may be provided with advanced step placement upon recommendation of the hiring manager and approval by Human Resources based upon:

A) Additional qualifying experience beyond that required for entry into the class.

B) Additional education at the college level when related to the position beyond the established educational requirements for entry into the class.

C) Difficulty experienced in the recruitment of candidates to meet the vacancy needs in the class.

D) Additional skills or qualifications of the candidate that make them especially qualified for the position.

E) Evidence of currently receiving a salary greater than the first step of the salary for the classification.

BENEFITS

Benefits earned by all permanent classified employees:

-Leaves: Sick leave holidays bereavement and emergency leaves.

-Retirement: Classified employees are members of the Public Employees Retirement System (PERS). Employee contribution is 7% of gross earnings.

Benefits earned by all permanent classified employees working 20 hours or more per week:

-Insurance: The District provides medical dental vision care behavioral health and life insurance for the employees and their dependents.

EQUAL EMPLOYMENT OPPORTUNITY DISTRICT

Anaheim Union High School District prohibits unlawful discrimination against and/or harassment of District employees and job applicants on the basis of actual or perceived race color national origin ancestry religion age marital status pregnancy physical or mental disability medical condition veteran status gender gender identity sex or sexual orientation at a District site or activity.

GRIEVANCE PROCEDURES

Complaints alleging noncompliance with the Districts policy of nondiscrimination should be directed to:

Equity Compliance Officer (Employees)

Brad Jackson Assistant Superintendent Human Resources

Anaheim Union High School District

501 N. Crescent Way Anaheim CA 92801

Uniform Complaint Procedure Compliance Officer (Students)

Lorena Stout Program Administrator

Anaheim Union High School District

501 N. Crescent Way Anaheim CA 92801

Title IX Coordinator (Employees)

Amie Maya Director Human Resources

Anaheim Union High School District

501 N. Crescent Way Anaheim CA 92801

Title IX Coordinator (Students)

Lorena Stout Program Administrator

Anaheim Union High School District

501 N. Crescent Way Anaheim CA 92801

504 Coordinator

Adela Cruz

Director School Mental Health and Wellness

Anaheim Union High School District

501 N. Crescent Way Anaheim CA 92801

Title II Coordinator

Lauren Klatzker Director of Special Youth Services

Anaheim Union High School District

501 N. Crescent Way Anaheim CA 92801

The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions of this bulletin may be modified or revoked and the job description may be changed at any time without notice.

FOR FURTHER JOB INFORMATION ABOUT THE ANAHEIM UNION HIGH SCHOOL DISTRICT PLEASE GO ONLINE TO