Events Coordinator

Newark, DE - USA

Yearly Salary: USD 45000 - 50000

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

The Dawes Arboretum is currently recruiting an Events Coordinator to join our Learning & Engagement team. This full-time exempt-level position is responsible for developing planning and executing a comprehensive calendar of events to increase public engagement.

Some of the specific responsibilities of this position include but are not limited to:

Identify plan and execute all annual affiliate Arboretum events and experiences that align with the mission of The Arboretum.

Collaborate across departments to deliver seamless high-quality events. Lead the Event Committee meetings.

Oversee physical event preparation signage supplies volunteer coordination and safety considerations to ensure each event runs smoothly and aligns with Arboretum standards.

Maintain event schedules timelines documentation and reporting. Keep accurate records budgets planning documents attendance data and post-event evaluations. Produce timely reports to inform decision-making and future event planning.

Connect with outside vendors for events and private rentals.

Sustain an active peer network to keep up with industry trends best practices and benchmarking of events.

Assist the Learning & Engagement team in the planning preparation promotion and implementation of programs and engagement for children and families.

If the above speaks to you please submit your cover letter and resume demonstrating the following:

Associates degree in event management hospitality business communications or related field; or a combination of education and experience.

Two (2) years of demonstrated experience in event planning and coordination; or an equivalent combination of education and experience.

Exemplary time management and organizational skills.

Exceptional communication skills (verbal written and interpersonal).

Demonstrated orientation toward quality customer service.

Self-motivated with the ability to work as a team member as well as work independently to accomplish goals and benchmarks.

Ability to regularly work evening and weekend hours.

Previous experience with event floor plan and booking software/tools a plus.

Experience with Canva also preferred.

Valid drivers license and evidence of insurability.
Ability to pass a pre-employment drug screen and background check.

Organizational Culture:

At The Dawes Arboretum our staff members are dedicated team players determined problem solvers and resourceful stewards who are committed to an atmosphere of respectful honest and open communication. Our work environment is one of high energy high activity and mutual support. We provide opportunities for learning and professional development and a gratifying work experience.

The annual compensation range for this position is $45000 - $50000.

The Dawes Arboretum is an Equal Opportunity Employer. Employment decisions at The Arboretum will be made without regard or consideration of an individuals race color religion sex pregnancy national origin age disability sexual orientation gender identity or expression disability marital status veteran or military status genetic information or any other protected status. The Dawes Arboretum values diversity and is committed to creating an inclusive environment.

Required Experience: