Office Practice Manager – Functional Medicine

Scottsdale, AZ - USA

Monthly Salary: Not Disclosed

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

Office / Practice Manager Functional Medicine

Scottsdale AZ Full-Time Small Practice

We are a functional medicine practice seeking an Office / Practice Manager who can deliver compassionate patient care while keeping operations efficient and on track. This is a hands-on leadership role in a small office (team of 4) ideal for someone who balances empathy with strong boundaries. Ideal for someone who has worked in the medical industry and wants a refreshing change in healthcare.

Schedule: MondayThursday: 8:00 AM 5:00 PM Patient appointments

Friday: Administrative work only - Patient visits only for MeRT therapy - usually 8:30 AM-3 PM

Team meetings MonThurs 8:309:00 AM

Key Responsibilities:

Communicate with patients using empathy clarity and professionalism
Guide patients through functional medicine processes including gut health brain health diet transitions labs and supplements (non-clinical)
Manage patient communication via Cerbo CRM. Podium and patient portal
Oversee labs notes documentation supplement lists and follow-ups
Ensure all patient paperwork is completed accurately and on time
Support educational programs and Practice Member Evaluations - be able to complete the financial close.
Manage daily office operations and support medical tech and office staff
Run or assist with team meetings as needed

Decision-Making Structure: The doctor determines patient programs and clinical direction

You ensure:

The process is explained clearly
All steps are followed
Patients and staff know whats next
Nothing falls through the cracks

Who You Are:

Naturally empathetic but not a people-pleaser
Comfortable setting kind professional boundaries
Organized detail-oriented and follow-through driven
Calm under pressure
Confident speaking with patients about sensitive health topics
Able to manage both human emotions and operational realities
Comfortable in a small office where everyone matters

Experience & Skills:

Experience in a medical wellness or functional medicine setting strongly preferred
Comfortable dealing with high priced programs to $22K
Experience with EMRs / CRMs (Cerbo experience is a plus)
Strong written and verbal communication skills
Comfortable with systems documentation and accountability
Leadership or management experience in a small team environment preferred

Why This Role Is Different:

You will know your patients and make a difference
You will have real influence over how the practice runs
You will work closely with the doctor and team
You wont be lost in a big system or bureaucracy
Your organization and leadership will matter every day

Why Join Us:

Small collaborative practice
Meaningful patient relationships
Structured schedule with no patient Fridays
Opportunity to lead and improve operations

Apply if you enjoy helping patients feel supportedwhile keeping systems running smoothly.

Office / Practice Manager Functional Medicine Scottsdale AZ Full-Time Small Practice We are a functional medicine practice seeking an Office / Practice Manager who can deliver compassionate patient care while keeping operations efficient and on track. This is a hands-on leadership role in a small...