Administrative Assistant

Part-time

Sedalia MO

Pettis County

The Center for Human Services (CHS) has provided exceptional opportunities for individuals with intellectual and developmental disabilities since 1955. Currently CHS provides programs and services to assist individuals with disabilities low-income at-risk children and their families to meet their goals and experience their best lives while living working playing and becoming a part of their communities. As an organization we are leaders in excellence we have a steadfast commitment to solutions we respect all differences abilities and similarities in our employees and clients and we advocate autonomy!

POSITION SUMMARY:
The Early Intervention Administrative Assistant supports the System Point of Entry (SPOE) team by performing clerical and administrative task in a manner that reflects CHSs mission vision and values and ensures continuous quality improvements and compliance with all Department of Elementary and Secondary Education (DESE) contract requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Creates a culture of communication by positively representing the First Steps Program Department of Elementary and Secondary Education and Center for Human Services. Demonstrates respect for the capabilities backgrounds and cultural differences of families children co-workers and the public consistent with trauma informed practices.
Supports the SPOE Team spreadsheets preparing reports updating forms and other program documents making suggestions for improvements and new strategies if necessary handling information requests transferring childrens records as needed and completing special assignments to include data entry document preparation intake activities filing/uploading documents and retention to ensure required timelines and deadlines are meet.
Skilled in CHS and First Steps knowledge by having a general understanding of CHS and First Steps to respond to questions that come to the SPOE office and link families and community members to the appropriate support.
Supports the SPOE office through handling all assigned administrative duties for SPOE and CHS while providing office coverage Monday through Friday 8am to 4:30pm during required contract days.
Assists the SPOE with Process Improvement by supporting the region with reviewing and improving processes and creating new strategies if necessary.
Responsible for promoting a positive Safety Culture is expected and necessary to make CHS a safe place in which to work. Safe work practices and policies for this position shall be reviewed and strictly followed and complete training as stated by CHS policy HRD-P-022.

QUALIFICATIONS:
REQUIRED EDUCATION
Associates degree (AA or AAS) in related field plus one year of related work experience or combination of education and/or experience to equal three years.
REQUIRED MISCELLANEOUS QUALIFICATIONS
Must have a valid Drivers license
Must have proof of personal valid vehicle insurance
Background screenings required prior to start
Fingerprinting after starting
PREFERRED EXPERIENCE
Knowledge of Paycom WebSPOE preferred.
SKILLS AND ABILITIES:
Ensure the confidentiality of information regarding the program staff and individuals served
Excellent Excel Word and PowerPoint skills.
Person-centered
Possesses and demonstrates strong working knowledge of Frist Steps and the DESE requirements
Respect the rights of all individuals served
Strong communication skills both written and verbal
Strong organizational skills
COMPETENCIES:
Accurate listening
Conceptual thinking
Constructive criticism
Personal accountability
Positive attitude toward others
Proactive thinking
Respect for policies
Results-orientated thinking
Self-Starting ability
Strong adherence to confidentiality
PHYSICAL REQUIREMENTS:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift 10 pounds at times and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision and ability to adjust focus while using the computer.

BENEFITS:CHS offers best-in-industry benefits. Click here to view our Benefits guide for more details

SHIFTS: PTII (20 hrs.) Mon-Fri

EEO STATEMENT

Center for Human Services/Chariton Valley Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

This statement applies throughout the life cycle of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

If you are unable to submit your application because of incompatible assistive technology or a disability please contact us at and ask for HR.