Administrative Assistant Development (53857)

Purpose

At Kindering people are the heart of our organization. We have routinely been voted as one of the Puget Sound Business Journals Best Places toWorkand we are passionate about hiring andretainingremarkable individuals thatdemonstrateour values and bring our mission to life. We are recruiting an experienced administrative and clerical professional who willbe responsible forsupporting the Advancement Division which secures both philanthropic and earned revenue from individuals foundations and government contracts. The ideal Administrative Assistantpossessesthe desire to work with a strong revenue generating team in a fast-paced environment. This individual provides support to the Advancement Division and is integral member of the team

EssentialDuties & Responsibilities

Duties and responsibilities may include but are not limited to the following:

Administrative/Department Support:

• Primary leader for tracking/organizing the Advancement CRM (NEON One) including processing gifts prepares thank you notes/tax receipts/annual donor tax summaries and organizes other stewardship efforts.
• Supports stewardship efforts with funders/donors in partnership with Advancement teams.
• Leads weekly and monthly accounting reports and financial reconciliation.
• Supports research fornew supportprospects including grantorsfoundationsand other funders.
• Assistswith donor-facing fundraisingcampaignsincluding sending pledge reminders/invoices routinely.
• Leads department clerical duties and as assigned by other departments including filing material preparation meeting preparation calendar reminders etc.
• Plans and implements procedures/systems to maximize operating efficiency including cross training with other department teammates (including contract invoicing recordsrequestsand grant administration)
• Other duties and responsibilities as assigned

Database Management:

• Manages records and moves management efforts within donor databases (currently Neon One and Greater Giving) including development of new protocols and strategy foroptimizingreporting and funding renewal.
• Generates reports prospect lists and mailing lists
• Completes and manage note entry in databases for updates of donations pledge payments/reminders auction items event registrations general moves management and constituent information

Event Support:

• LeadsKinderingsauction item procurement and preparation (live and silent packages).
• Assistswith annual fundraising events ( processing credit cards tracking guest responses phonecalling data entry day of event support acknowledgement letters/receipts asassigned).

Key Competencies

• Information management
• Planning and organizing
• Communication
• Strategic mindset
• Prioritization and time management
• Multitasking

Required Education & Experience

• High School Diploma
• Communications Business Administration related field or equivalent combination of education and experience
• Advanced knowledge of Microsoft Office products including Excel and willingness to learnnew technology
• History of building strong relationships cross-culturally with both individuals and entities and collaborating effectively cross-functionally.
• An inherent passion to drive results take initiative prioritize work multi-task manage time effectively and make commitments.
• Verbal and written communication skills that reflect the awareness of cultural differences and power differentials the ability to connect with different audiences and strong influencing and negotiation skills
• Non-profit experience preferred

MinimumPrerequisites

• Pass Washington State DSHS criminal history and background check and FBI fingerprint check
• Demonstrate organizational skills ability to follow through on assignments on time and with accuracy provide clear written and verbal communication keep up-to-date written and electronic documentation
• Strictlymaintainconfidentiality of all client and employee information
• Demonstrateproficiencyin using MS Office
• Pass tuberculosis test
• Ability to show proof of current immunizations including COVID-19 and MMR vaccine or titer test*

*Kinderingis subject to multiple executive orders requiring all employees to be vaccinated or apply and be approved for asincerely heldreligious belief or medical exemption. Werequirethose supervising and providing in-person services to children to be vaccinated and are unable to accommodate any exceptions. For other positions that can be accommodated employees must apply and be approved for asincerely heldreligious belief or medicalexemption.

Working Conditions and Physical Requirements:

The information described belowrepresentsthe activities and surroundings one mayencounterwhen performing the duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• To perform the job the employee mayfrequentlybe requiredto talk hear stand and walk or through otherappropriate meanstoaccomplishtheworkincluding mobility and assistive employeeis occasionally required tostoop climb balance kneel bend crouch crawl and reach with hands and employee maybe requiredto carry materials weighing up to 40 pounds.
• The work is typically performed in an office environment with a moderate noise level. Occasional travel to other areas of the facility may berequired where the noise level is moderate toloudand environmental conditions may include slippery surfacescrowdedareas or working near moving parts (e.g. exercise equipment).Local travel may berequired.

This is a40 hourper week position that works Monday-Friday with 28 total days off and up to 11 paid holidays per year. Infrequent flexibility or overtime may be requested to support evening or weekend fundraising events. Salary range for this position is$20.00/hr. $25.00/ time employees are provided comprehensive benefits including medical vision dental benefits with a Health Savings Account (HSA) for qualified individuals company-paid life and disability insurance Employee Assistance Program (EAP) 403(b) paid and elective time off tuition reimbursement and professional development opportunities Mimi Siegel Fellowship cellphone and Department of Health License reimbursement and more.

About Kindering

Kindering embraces children of diverse abilities and their families by providing the finest education and therapies to nurture hope courage and the skills to soar. As a nonprofit neurodevelopmental center we have provided comprehensive services for children with special needs and their families since 1962. Kindering is dedicated tomaintaininga highly trained licensed and certified team of services include comprehensive developmental assessments; physical occupational speech language and infant mental health therapy; special education; family counseling; nutrition and feeding therapy; childcare consultation; parenting education; and family resource for equity is I BELONG. Eradicate systemic racial and oppressive barriers so everyone succeeds. Kindering values diverse perspectives and life experiences. We aim to seek out people from systemically oppressed and marginalized backgrounds to apply including people of color women people with disabilities veterans LGBTQ immigrants and refugees.

Kindering is a proud equal opportunity employer committed to an inclusive work environment and to building a team that reflects the rich diversity of our community.

**The statements contained in this job description are not necessarily all inclusive; additional duties may beassignedand requirements may vary from time to time.