Executive Administrative Assistant

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar yourejoining a global team who cares not just about the work we do but also about each other. We are the makers problem solvers and future world builders who are creating stronger more sustainable communities. We dontjust talk about progress and innovation here we make it happen with our customers where we work and live. Together we are building a better world so we can all enjoy living in it.

We are seeking a dynamic Executive Assistant to provide high-level support to three HR Vice Presidents ensuring smooth global operations and executive coordination. This role demands a proactive detail-oriented professional with exceptional emotional intelligence adaptability and collaboration skills.

Youll work closely with leaders driving critical initiatives: the Segment HR VP for Digital Technology & Distribution (DT&D) whose segment oversees the Cat Dealer Network global aftermarket parts distribution and digital solutions; the VP of Total Rewards responsible for global compensation and benefits; and the VP of Learning & Development leading leadership development and enterprise training this highly visible role youll have a direct impact on strategic HR priorities and gain exposure to senior leadership across the organization.

What You Will Do:

• Assisting the Vice President and other executive leaders by managing day-to-day global operational and administrative needs concerning tasks responsibilities prioritizations and delegations.
• Facilitating domestic and international travel arrangements; assisting in payments expense processing and charge card reconciliation.
• Overseeing and managing office procedures involving organizational documents records reports data entry etc.
• Supporting global communications by maintaining a master calendar including all holidays special events organization meetings and gatherings involving office employees.
• Maintain strict confidentiality of all highly sensitive personal and financial information.
• Streamline administrative processes optimize executive productivity and ensure smooth operations through planning and proactive problem-solving.

What You Have:

• Accuracy & Attention to Detail: Proven ability to process large volumes of information with precision; skilled in quality assurance and cross-checking methods.
• Collaboration: Experienced in fostering teamwork and aligning diverse groups toward shared goals.
• Effective Communication: Strong written and verbal communication; delivers constructive feedback and adapts messaging for clarity.
• Flexibility & Adaptability: Comfortable with change; quickly adjusts to shifting priorities and new processes.
• Managing Multiple Priorities: Skilled at balancing concurrent projects and re-prioritizing as needed to meet deadlines.
• Problem Solving: Adept at identifying issues analyzing alternatives and implementing effective solutions.
• Calendaring: Advanced proficiency in scheduling tools; manages complex calendars and multi-level tasks.
• Office Administration: Experienced in coordinating meetings travel and office logistics efficiently.

Top Candidates Will Also Have:

• Bachelors degree or equivalent
• Proven experience supporting senior executives in a global organization.
• Strong organizational and prioritization skills with the ability to manage multiple tasks simultaneously.
• Exceptional communication skills and ability to maintain confidentiality.
• Proficiency in travel coordination and expense management systems (e.g. Concur).
• Proficient with Microsoft Office 365 and comfort with enterprise systems (Workday Viva Engage).
• High emotional intelligence and adaptability in fast-paced environments.
• Demonstrated ability to streamline processes and improve operational efficiency.

Additional Info:

• The primary location for this position is Irving TX
• This role requires up to 5 days/week onsite
• International and Domestic travel: None
• Relocation is not available
• Sponsorship is not available

What You Will Get:

• Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world.
• Here you earn more than just a salary because we value your performance. We offer a total rewards package that provides benefits on day one (medical dental vision RX and 401K) along with the potential of an annual bonus. Additional benefits include paid vacation days and paid holidays.
• All qualified individuals - Including minorities females veterans and individuals with disabilities - are encouraged to apply.

About Caterpillar

Caterpillar Inc. is the worlds leading manufacturer of construction and mining equipment off-highway diesel and natural gas engines industrial gas turbines and diesel-electric locomotives. For nearly 100 years weve been helping customers build a better more sustainable world and are committed to and contributing to a reduced-carbon future. Our innovative products and services backed by our global dealer network provide exceptional value that helps customers succeed.

Final details:

Please frequently check the email associated with your application including the junk/spam folder as this is the primary correspondence method. If you wish to know the status of your application please use the candidate log-in on our career website as it will reflect any updates to your status.

#LI

Summary Pay Range:

Compensation and benefits offered may vary depending on multiple individualized factors job level market locationjob-related knowledge skills individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility terms and guidelines. This is a summary list of benefits.

• Medical dental and vision benefits*

• Paid time off plan (Vacation Holidays Volunteer etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees

Posting Dates:

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

Not ready to apply Join our Talent Community.