Part-Time Staff Assistant

VSC-Staff Federation Bargaining Unit
FLSA: Hourly Non Exempt
GRADE: 9

BASIC FUNCTION

To coordinate and carry out a variety of key administrative support functions of a College division department or program.

CHARACTERISTIC DUTIES & RESPONSIBILITIES

• Provide general administrative support to school administration faculty and students.
• Plan coordinate and carry out all daily activities/operations related to assigned administrative functions.
• Handle inquires including walk-ins and phone calls; greet and direct visitors including at open house functions with a positive friendly and cooperative customer service attitude.
• Accept delivery of all incoming packages sort and distribute mail.
• Maintain office supply inventory and order supplies as needed. Work with facilities department to assure building and equipment are in good condition and properly maintained complete work orders when necessary.
• Assist in department budget planning. Monitor expenditures and process budget documents.
• Assist in designing implementing and maintaining departmental filling record-keeping and reporting systems.
• Coordinate initiate prepare process and/or monitor a variety of forms records schedules reports and other documents related to assigned administrative functions ensuring timely and accurate completion/review of documents by department/College personnel students parents and/or individuals outside of the College.
• Organize and coordinate various department activities and events including but not limited to arranging for all necessary facilities staffing scheduling and advertising/promotion.
• Develop (write design draft edit etc.) various documents related to assigned functions such as policy and procedure manuals instructional materials and the like. Assist with department website maintenance.
• Participate in key departmental planning activities related to assigned functions with a focus on: compiling background information/data needed for planning purposes - drafting outlines policies procedures forms and related instructional/promotional material; coordinate the implementation of new program plans or operating policies procedures and schedules.
• Plan and prepare a variety of regular and special reports related to assigned functions involving background research compiling and analysis of data from a variety of sources.
• Serve as liaison with students faculty staff parents Trustees alumni vendors and/or other key internal and/or external department constituency; present information on department programs; explain interpret and enforce standard policies and procedures; process special requests; discuss investigate and resolve problems referring to supervisor and advising on appropriate action to be taken as necessary.
• Perform other specialized/technical tasks related to assigned functions.
• Train and supervise the daily activities of assigned student workers.
• Perform other duties as assigned.

SUPERVISON RECEIVED

Minimal supervision is received from a senior administrator or department director.

SUPERVISION EXERCISED

Administrative and functional supervision of student workers.

MINIMUM QUALIFICATIONS

Associates degree plus three to five years of relevant experience or a combination of education and experience from which comparable knowledge and skills are acquired.

• Proficiency in the use of Microsoft Office Suite especially Word Outlook and Excel.
• Demonstrated experience with a full range of moderate to complex clerical work assignments involving the use of judgment and discretion.
• General working knowledge of applicable higher education infrastructure policies and procedures. Thorough knowledge of office management methods procedures and practices.
• Good planning organizational administrative and analytical skills to ensure multiple deadlines are met.
• Ability to work with confidential information and to apply maturity and discretion in the daily operational role.
• Strong customer service experience.
• Effective communication skills including the ability to deal effectively with a broad range of individuals and groups within and outside the college.

LOCATION AND HOURS:VTSU Johnson Campus Johnson VT. This position will be 28 hours per week during the academic semester and up to 14 hours per week during breaks

COMPENSATION:The budgeted compensation for this position is $18.57 per hour.

This general outline illustrates the type of work which characterizes the job classification. It is not all-encompassing statement of the specific duties responsibilities and qualifications of the individual positions assigned to the classification. Other duties as assigned are anticipated and expected.

Vermont State University is a part of the Vermont State Colleges System (VSCS). VSCS values individual differences that can be engaged in the service of learning. Diverse experiences from people of varied backgrounds inform and enrich our community. VSCS strongly encourages applications from historically marginalized and underrepresented populations. VSCS is an equal opportunity employer in compliance with ADA requirements and will make reasonable accommodations for the known disability of an otherwise qualified applicant. Please contact our HR office for assistance with accommodations at.

NOTE: This job could be subject to a fingerprint-supported criminal background check. Any offer of employment is contingent upon the satisfactory results of this check.

Required Experience:

Staff IC