Facilities Administrator – Admin focused

Facilities Administrator Admin focused

Property & Facilities Campus-Based Role Brisbane QLD

Here at Torrens Global Education we do things a little differently. Our campuses are dynamic fast-paced environments and our Facilities team plays a critical role in ensuring our spaces are safe functional and welcoming for students and staff.

We are seeking a Facilities Administrator to support the day-to-day coordination administration and communication of facilities maintenance and campus operations. Reporting to the Property & Facilities Manager this role is a key point of contact for maintenance enquiries and supports the smooth operation of campus facilities and associated properties.

This is a campus-based hands-on role ideal for someone who enjoys being organised responsive and service-focused while working closely with stakeholders and contractors.

About the role

As Facilities Administrator youll provide administrative and coordination support across campus maintenance repairs classroom setup and contractor management. Youll be central to ensuring maintenance works are tracked communicated and completed efficiently with minimal disruption to campus operations.

This role requires strong organisation excellent communication and a proactive mindset as well as the ability to work comfortably in a busy people-facing environment.

This role is a permanent full-time role for a successful candidate based at our Brisbane Campus. This is a perfect opportunity for a recent graduate seasoned administrator looking for a change or someone wanting to kickstart their career in the facilities or property project management. The successful candidate must have full working rights in Australia without any time or length limitation to work with us.

Salary for this position seats between 66K to 70K based on experience and skills aligned with the job description and the business needs.

What youll own & deliver:

As a Facilities Adminstrator you will help in:

1. Coordination & Support

• Act as the first point of contact for maintenance and repair requests across campus.
• Coordinate classroom setups equipment needs and consumables to support teaching and learning.
• Support preventative maintenance activities to keep campuses running smoothly.
• Assist with moves relocations and ad hoc facilities requirements as needed.

2. Stakeholder & Contractor Management

• Build strong working relationships with campus teams shared services and external contractors.
• Coordinate and support external contractors on campus ensuring work is completed on time.
• Provide timely clear communication to staff and students regarding facilities issues and resolutions.
• Support the Property & Facilities Manager with quotes documentation and business cases.

3. Administration & Systems support

• Log track and close maintenance jobs accurately in the facilities tracking system.
• Process purchase orders invoices and maintenance documentation in a timely manner.
• Maintain access card and key registers ensuring compliance and accountability.
• Conduct six-monthly access card audits and maintain accurate records.

4. Customer Excellence & Campus Experience

• Respond professionally and promptly to enquiries with a strong customer service mindset.
• Support maintenance works to minimise disruption to students and staff.
• Handle issues calmly and constructively including escalated or time-sensitive matters.
• Contribute to a safe organised and well-presented campus environment.

Who were looking for:

A successful Facilities Administrator will preferably have:

• Experience in administrative support and coordinating multiple stakeholders preferably in the construction or trades industry.
• Strong attention to detail organisation and follow-through.

• Confidence using systems and databases
• Excellent verbal written and telephone communication skills.
• Strong customer service ethos with the ability to manage competing priorities.
• Positive professional and proactive attitude.

Working environment & requirements:

• Campus-based position: This role is fully based at our Brisbane Campus. You are required to attend to the campus on regular bases.
• Physical Ability: You must be capable to lift up to 15kg when required in assistance to the Facilities Manager or Coordinator on charge.
• Schedule: This role may require you to work outside standard business hours and reasonable overtime due to the nature of trade working vs our operational hours.
• Mindset: You must be active hands-on role and always willing to support the Facilities and Campus operations across Australia.

Who are we

Our ambition is to revolutionise education increase student employability and make a positive impact. We believe in the power of education to transform lives and we put our people and students at the heart of everything we do.

We are an equal opportunity employer and value diversity and inclusion.

Ready to make a difference

Click APPLY now to join the Torrens Global Education Property & Facilities team.

If you have any questions please contact me at for more information.

If you require a reasonable accommodation to complete our application process please contact our Human Resources Department at