Sales Operations & Executive Assistant to the CEO

About City Security Services

City Security Services (CSS) is a Houston-based physical security guard company providing uniformed armed and unarmed officers patrol services and on-site security solutions for commercial properties residential communities construction sites and corporate facilities.

We operate in a fast-paced client-driven environment where professionalism responsiveness and accountability are critical. Our leadership team is directly involved in sales client relations and service execution.

About the Role

We are seeking a highly organized proactive and tech-savvy Sales Operations & Executive Assistant to work directly with the CEO.

The CEO leads 100% of company sales and this role is designed to be a direct extension of executive leadership supporting sales execution scheduling proposals CRM activity email campaigns and administrative operations.

This is a hands-on high-visibility role for someone who thrives in a fast-paced professional environment and wants direct exposure to executive decision-making.

What Youll Be Doing- Sales & Executive Support

• Manage the CEOs Outlook calendar scheduling sales calls meetings and follow-ups
• Coordinate and schedule sales appointments with prospective clients
• Make outbound calls and respond to inbound sales inquiries using CRM software
• Manage sales-related emails and follow-ups
• Maintain accurate CRM notes and activity tracking

Proposals & Documentation

• Prepare send and track proposals using PandaDoc
• Assist with sales documents using Microsoft Word and Excel

Marketing SEO & Email Campaigns

• Support website SEO efforts using Ahrefs in coordination with vendors
• Execute email campaigns using ListKit
• Send marketing and announcement emails for

Website & Administrative Support

• Handle basic administrative website issues (refunds user access admin requests)
• Coordinate with vendors for escalated technical matters

What Were Looking For

• Experience as an Executive Assistant Sales Assistant SDR or Sales Operations role
• Strong proficiency in Microsoft Outlook Word and Excel
• Familiarity with CRM systems PandaDoc (or similar) ListKit and Ahrefs preferred
• Strong communication organization and follow-up skills
• Professional demeanor and ability to manage confidential information
• Apple Business Manager

Work Environment

• In-office role
• Professional business setting
• Located in Northwest Houston (290 & 610)

Why Join City Security Services

• Work directly with the CEO
• Play a key role in company growth and sales execution
• Gain exposure across sales marketing and executive operations
• Opportunity for long-term growth as the company scales