Job Description Summary

Job Description

OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY

Job Type: Classified

Job Classification: 5412 - Executive Administrative Assistant I

Salary Grade: 13

Pay Range

Hiring Range: $60507 - $72612 Annually

Pay Range: $60507 - $84718 Annually

The Pima County Attorneys Office (PCAO) is seeking an Executive Administrative Assistant I to be a member of our Civil Division. The Executive Administrative Assistant I manages plans and coordinates the administrative or support operations or services of a department or specific operating unit. Areas of assignment may include but are not limited to budget finance purchasing and warehouse management personnel and training and safety or other administrative or support functions. This classification is distinguished from the Executive Administrative Assistant II which involves a greater managerial breadth and additionally is responsible for multi-functional work unit(s).

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Manages administers and plans administrative and support services including fiscal and general operations for assigned areas;

• Coordinates internal services or support functions within the department or functional unit;

• Oversees the acquisition storage and distribution of supplies and equipment for unit or department activities;

• Develops and implements departmental policies and procedures for assigned areas;

• Interprets and reviews unit or department policies and procedures recommending changes based on impact assessments;

• Develops and implements short- and long-term plans to improve efficiency productivity and operating costs;

• Provides input on the design and implementation of automated information systems for the department;

• Coordinates data collection reporting and documentation for assigned activities and prepares related reports;

• Oversees the development submission and archiving of mandated County/state/federal reports forms and records;

• Directs training and development programs for staff County employees and community/public groups;

• Reviews staff work for accuracy policy adherence and compliance with procedures;

• Represents the department in interactions with County federal state agencies contractors and public committees;

• Coordinates internal personnel activities in collaboration with the centralized Human Resources Department;

• Manages financial matters such as funding sources contracts payroll purchases petty cash and department budgets.

Minimum Qualifications:

Bachelors degree from an accredited college or university with a major in public or business administration/management purchasing material management accounting occupational training engineering or a related field AND two years of administrative experience in public or business administration or in one of the identified fields as determined by the department head at the time of recruitment.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Four years of professional-level experience with Pima County in any of the identified fields as determined by the department head at the time of recruitment.

Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources.Additionalassessments/testing may beas part of the selection process.

Licenses and Certificates:Valid driver license isrequiredat time of application.ValidAZdriver license isrequiredat time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review todetermineapplicants suitability tooperatecounty vehiclesin accordance withPima County administrative procedures. Failure to obtain andmaintainthe required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.

Special Notice Items: The Countyrequirespre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies due to the need for access to County Attorney and Court facilities records and communication systems.

EEO Information:Pima County Government is an Equal Employment Opportunity employer.We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practiceson the basis ofrace color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.