Administrative Program Specialist A-B
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Job Location:
Lake Charles, LA - USA
Monthly Salary:
$ 3127 - 6136
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
About this Job
- TO ACTIVELY CREATE FACILITATE AND ENHANCE BENEFITS FROM MARITIME TRANSPORTATION AND ECONOMIC DEVELOPMENT FOR THE BENEFIT OF ITS CUSTOMERS STAKEHOLDERS AND THE CITIZENS OF SOUTHWEST LOUISIANA
About this position:An ideal candidate should possess the following competencies:
Communicating Effectively: The ability to convey information ideas and emotions using structured communication methods that promote understanding and engagement
Displaying Expertise: The ability to demonstrate specialized knowledge skills and experience to apply subject matter expertise in diverse and evolving contexts.
Managing Performance: The ability to plan monitor and document employee performance throughout the year.
Acting Decisively: The ability to make timely confident decisions using sound reason
Adapting to Change: The ability to demonstrate flexibility in thoughts behaviors and actions in response to evolving circumstances or unexpected change. - Successful Behaviors: Adjusts quickly and stays effective during change
Demonstrating Accountability: The ability to take ownership of actions behaviors performance decisions and outcomes.
Developing Plans: The ability to create structured strategies and plans that support the achievement of defined goals and objectives.The Administrative Program Specialist A serves as the central coordinator for the Ports Operations Department of the 10th-ranked Port in the United States as ranked by the USACE Waterborne Statistics list overseeing administrative financial and operational functions that directly impact cargo handling efficiency customer satisfaction and workforce management. This role bridges leadership customers and staff ensuring seamless communication accurate reporting and strategic support for decision-making. The position requires initiative cross-departmental collaboration and the ability to lead system improvements that enhance operational performance and accountability.
NOTE;ONLY CURRENT PERMANENT CLASSIFIED EMPLOYEES OF THE LAKE CHARLES HARBOR & TERMINAL DISTRICT Minimum Qualifications
- Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelors degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Job Duties:
Coordinate daily cargo handling and scheduling directly with major customers (Halliburton Phillips 66 Citgo La Pigment) ensuring efficient terminal operations.
Provide strategic planning support to the Director of Operations Marine Terminal Superintendent and Bulk Terminal Manager by analyzing schedules and resource allocation.
Ensure system efficiency by identifying issues and implementing improvements to support long-term operational success.
Manage payroll and attendance for approximately 40 employees across multiple departments ensuring accuracy and compliance. Prepare detailed customer charge records linking labor equipment and fuel usage to billing accuracy.
Monitor employee leave balances proactively addressing issues with supervisors. Oversee requisitions purchasing and vendor agreements for Bulk Terminal #1 and City Docks ensuring cost control and accountability.
Track and reconcile fuel usage rental agreements and outside service expenses for all Port equipment and vehicles. Strategic Reporting & Budget Support (20%) Consolidate operational data to reconcile invoices and support budget preparation.
Act as the point of contact between HR and Operations staff ensuring compliance with handbook updates and Civil Service training requirements. Maintain training records and ensure timely submission to HR.
Operations in meetings documenting and distributing key decisions to leadership and staff. Strengthen communication channels between departments to improve operational efficiency.
Serve as backup for Administrative Program Specialist C Administrative Coordinator 4 and the Marine Terminal Superintendents office ensuring continuity of operations.
Position-Specific Details:
Appointment Type: Promotional
Career Progression: This position does participate in a Career Progression Group.
Compensation: The salary offered will be determined based on qualifications and experience.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.
How To Apply:
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Jo Ellen Elliott
Lake Charles Harbor & Terminal District
Required Experience:
IC
Key Skills
- Business Intelligence
- Car Driving
- Analysis
- Android
- Fireworks
