Dca Administrative Assistant Aviation Services

General Responsibilities:
Provide administrative support handling information requests and performing clerical functions such as preparing correspondence receiving visitors arranging conference calls and scheduling meetings. Also generates reports handles multiple projects and prepares and monitors invoices and expense reports.

Specific Duties/Essential Job Functions: (Other duties may be assigned)

• Read and analyze incoming memos submissions and reports in order to determine their significance and plan their distribution.
• Open sort and distribute incoming correspondence including faxes and email.
• File and retrieve corporate documents records and reports.
• Prepare responses to correspondence containing routine inquiries.
• Greet visitors and determine whether they should be given access to specific individuals.
• Perform general office duties such as ordering supplies maintaining records management systems and performing basic bookkeeping work.
• Coordinate and direct office services such as records and budget preparation personnel and housekeeping in order to aid executives.
• Prepare invoices reports memos letters financial statements and other documents using word processing spreadsheet database and/or presentation software.
• Establish and maintain effective communication and working relationships with passengers co-workers shift coordinators supervisors managers etc.
• Comply with all safety security compliance and quality standards and procedures established by the Company Clients and regulatory authorities.
• Miscellaneous duties as assigned.

Supervisory Responsibilities:

• N/A

Other:

Physical Demands:
(The Physical Demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• The individual may be required to stand walk and climb stairs for 2/3 or more of the work shift.
• Individual may be required to talk hear and use hands to handle or feel for 2/3 or more of the work shift.
• Individual may be required to lift up to 25 pounds or more for up to 2/3 of the work shift.

Work Environment:

(The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• The work environment has a moderate noise level.

Specific Job Knowledge Skill and Ability:

(To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements described herein are representative of the knowledge skill and/or ability required. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions of this position.)

Language Skills:

• Ability to read write and communicate effectively in the English language.
• Must also possess and utilize listening skills.

Math Skills:

• Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.

Computer Skills:

• Employee must have experience working with Microsoft Office software applications including Outlook Excel and Word.

Reasoning Ability:

• Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

General Company Requirements:

• Employee must comply with the Companys uniform and grooming standards and must wear his or her SIDA badge/Airport ID at all times.
• Employee must comply with all guidelines and policies set forth in the Corporation Employee Handbook. These policies include but are not limited to the Companys Zero Tolerance Discrimination and Harassment Policy Retaliation Policy Ethics Policy and Security Policy. Employee must also comply with regulatory agency requirements including but not limited to the ADA ACAA DOT TSA FAA and Federal State and Local authorities.

Education:
College degree or similar work experience preferred.

Experience:

At least 1 year of administrative experience required.

Experience in working in fast paced role preferred.
Previous aviation industry experience preferred.

Overall:
Must be 18 years of age or older.
Must meet all requirements to receive required airport SIDA badge and Customs Seal (if applicable) including successful completion of a background check and ten-year work history.

This job description is subject to change at any time at the discretion of management.
Must work schedule as assigned.