District Administrative Specialist Wake County

Agency

Adult Correction

Division

COO - Community Supervision

Job Classification Title

Administrative Specialist I (S)

Position Number

Grade

NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14000 employees. It is responsible for safeguarding and preserving lives and property through prevention protection and preparation as well as the care custody and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody healthcare and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration Health Services Rehabilitation & Reentry Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

If you desire a rewarding career that has a great work/life balance with benefits please apply today!

This District Administrative Specialist position works under pressure to meet tight deadlines for handling various office operations and reporting. This position provides administrative support to the Judicial District Manager and their team including but not limited to scheduling meetings and recording minutes screening calls and visitors etc. This position also functions as the health & benefits representative for the district employees.

This position will receive and process mail distribute and file documents both electronically and in hard copy and maintain personnel fiscal and operations files. They will verify data report writing summarize and reconcile information or financial data records management claims review and processing data collection and analysis research inventory personnel administration and fund collection or expenditures.

Work performed requires specialized knowledge in the processing and application of information documents and materials. Documents they prepare may be used in court proceedings or for other official purposes so concise communication and correct use of grammar and tone are essential. Most of their time is allocated to tasks that involve several steps and require the selection of the most appropriate action within procedural and operational guidelines.

The position will provide HR support services in the key areas of:
Time administration
Administering various types of leave (LOA)
Benefits including but not limited to FML and Workers Compensation
Employment packages
Personnel Actions and Operations
Onboarding documentation and new hire orientation
HR Logs roster and reporting
Separations

The position will provide fiscal support services in the key areas of:
Procurement
Inventory control management to include physical inventories of fixed assets
Entering purchase requisitions and usage orders
Verifying state contract items
Vendor information shipments purchase orders payments and receipts
Prepare and review mileage reports process travel authorizations and reimbursement requests
Tracking and reporting vehicle logs
Handling lease agreements

The duties involve extensive public and staff contact both via phone and in-person and may include occasional interactions with criminal offenders.

Knowledge Skills and Abilities/Management Preferences

Salary Range: $37782.00 - $66120.00

Salary Grade: NC08

To qualify for this position applicants must document on the application that they possess ALL of the following:

• Ability to explain and interpret information to clients/customers and staff. Having considerable knowledge of program policies procedures and information systems to communicate and process information.

• Ability to compile assimilate and organize both printed and electronic information; ability to apply knowledge of data collection storage organization manipulation and/or analysis of data.

• Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.

• Ability to maintain confidentiality identify and understand issues problems and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions.

• Ability to present ideas clearly and effectively in both written and verbal form; ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar organization and structure.

This is a full-time position (40 hours per week) with State Benefits

Minimum Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both.

See for details.

Must have a High School (HS) diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

Recruiter:

Tiffany Noel Suluki

Email: