XING is the social network for business professionals with millions of members all over the world. Help us shape the future for a better working life!

XING provides advice and support to its more than 18 million members during the upheaval processes in the world of an environment marked by a shortage of skilled workers digitalization and changes in values XING helps its members achieve as harmonious a work/life balance as possible: For a better working life.

Office Manager (onsite)(m/w/d)

We are looking for a proactive Office Manager to support our Barcelona office on a part-time basis. You will be the go-to person for ensuring the smooth day-to-day running of the office acting as the face of the company for visitors and working closely with our Central Teams (Office Management HR IT Accounting and Procurement). #xingjob

A challenging task

• Office & Reception Management

  • Act as the first point of contact for visitors ensuring a warm and professional reception.
  • Manage mail and parcel reception and distribution.
  • Maintain high office standards ensuring a safe (PRL) comfortable well-organized and pleasant working environment.

  Administration & Operations

  • Coordinate business travel for different stakeholders with the agency.
  • Communicate daily with internal teams and external partners on operational matters.
  • Support the planning and execution of daily office activities trainings and internal events in collaboration with team leads.
  • Take ownership of the annual Barcelona office parties and key events.

  Vendors Accounting & Procurement

  • Manage relationships with suppliers and contractors (e.g. furniture food services water suppliers office equipment security cleaning and maintenance).
  • Track office-related expenses.
  • Handle purchase orders invoice verification and follow-up in collaboration with Accounting and Procurement.
  • Ensure facilities and services are maintained to a high standard.
  • Keep office inventory updated.

A convincing background

• 3 years of experience as an Office Manager Facilities Manager Administration Reception or in a similar role within a fast-paced environment.
• Fluency in English Spanish and Catalan (written and spoken).
• Solid understanding of basic accounting and procurement processes.
• Strong organizational skills with the ability to manage multiple priorities.
• A proactive mindset with the ability to improve processes.
• Creative problem-solving skills and a think outside the box attitude.
• Excellent communication and interpersonal skills; friendly assertive and approachable.

Working Hours

• Part-time: Monday to Friday 9:0013:00
• Occasional flexibility may be required to handle urgent office-related matters outside normal hours.
• This job requires daily presence in the office.

An inspiring environment

XING - New Work SE thrives on diversity embracing the strength that comes from varied voices and experiences. We encourage an environment where individuals from all walks of life can excel innovate and collaborate fueling our mission to redefine the future of work.

If you have any questions please let us know!

Cristina Cohi