Office Manager (part-time onsite)

Your tasks:

• Office & Reception Management
  • Act as the first point of contact for visitors ensuring a warm and professional reception.
  • Manage mail and parcel reception and distribution.
  • Maintain high office standards ensuring a safe (PRL) comfortable well-organized and pleasant working environment.

• Administration & Operations
  • Coordinate business travel for different stakeholders with the agency.
  • Communicate daily with internal teams and external partners on operational matters.
  • Support the planning and execution of daily office activities trainings and internal events in collaboration with team leads.
  • Take ownership of the annual Barcelona office parties and key events.

• Vendors Accounting & Procurement
  • Manage relationships with suppliers and contractors (e.g. furniture food services water suppliers office equipment security cleaning and maintenance).
  • Track office-related expenses.
  • Handle purchase orders invoice verification and follow-up in collaboration with Accounting and Procurement.
  • Ensure facilities and services are maintained to a high standard.
  • Keep office inventory updated.

Your skills:

• 3 years of experienceas an Office Manager Facilities Manager Administration Reception or in a similar role within a fast-paced environment.
• Fluency in English Spanish and Catalan(written and spoken).
• Solid understanding ofbasic accounting and procurement processes.
• Strong organizational skills with the ability to manage multiple priorities.
• A proactive mindset with the ability to improve processes.
• Creative problem-solving skills and a think outside the box attitude.
• Excellent communication and interpersonal skills; friendly assertive and approachable.

Conditions:

• Part-time: Monday to Friday 9:0013:00
• Occasional flexibility may be required to handle urgent office-related matters outside normal hours.
• This job requires daily presence in the office.
• Compensation: 13.500 gross/year

Your benefits

• Accident and travel insurance
• Mobile devices also for private use
• Summer and Christmas parties
• Drinks food & goodies
• Trust-based working hours
• Restaurant vouchers and employee discount
• Communication on equal terms
• Transparent competitive salary
• Bring your dog to the office
• 6 week vacation

Your contact person