Intermediate Specialist, Maintenance and Operations

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Position Purpose
Manages all activities related to space planning and physical and material resource management for the entire faculty/department. Acts as the faculty/departmental resource person for matters pertaining to occupational health and safety renovations daily and preventative maintenance and goods and services procurement.

In this role your responsibilities will include:

• Physical resource management: Oversees the use of spaces intended for teaching research and administration for the entire faculty/department and determines room assignments to maximize the use of space. To this end manages a space inventory analyzes and recommends space requirements analyzes feasibility and impact of recommendations and projects plans and coordinates projects and delegates internal/external resources for the accomplishment of tasks.

• Project coordination: Coordinates construction renovation relocation repair and space configuration projects for the entire faculty/department.

• Budget oversight: Oversees the budgets under his or her jurisdiction in accordance with budgetary limits and related policies bylaws and procedures; acknowledges and corrects variances.

• Health and safety: Acts as health and safety manager for the faculty/department to ensure compliance with all relevant policies and minimize risk for students and staff. Coordinates and communicates the faculty/departments emergency and business continuity plan to minimize losses and impact on activities in the event of a crisis or disaster. Controls secure access systems ensures they are properly maintained implements ergonomic recommendations keeps accurate records of the employees approved for access and ensures records are updated in a timely manner.

• Physical resource maintenance: Performs regular inspections of spaces furniture and telecommunications and other equipment to ensure they are safe and functional to monitor compliance with accessibility standards and to ensure all emergency directional and personnel signage is correct and up to date. Identifies discrepancies and initiates improvements when necessary. Recommends preventive repair and construction work as required to avoid larger-scale repairs.

• Training: Assesses and monitors occupational health and safety training needs and implements a suitable training program for the entire faculty/department in collaboration with the Office of Risk Management to ensure employee well-being and promote safe work practices.

• Procurement: Leads discussions with members of the faculty/department to determine their goods and services procurement needs such as specialized equipment and materials and office furniture and purchases items to address their needs. Contacts suppliers to obtain estimates and helps to draft and negotiate service renovation and construction contracts on behalf of the faculty/department.

• Reporting: Prepares various scheduled or special reports on workplace accidents space use and other data about the faculty/departments physical and material resources and access systems to support day-to-day operations and planning.

• Supervision: Supervises work performed by employees reporting to him or her in order to determine priorities and provide guidance in attaining their objectives.

What you will bring:

• University degree in a relevant field or an equivalent combination of education and work experience

• Minimum five years of demonstrated experience in a similar role

• Knowledge of space management principles

• Knowledge of federal and provincial occupational health and safety laws and standards and their application

• Project management experience

• Ability to understand plans drawings and specifications for building or renovating spaces

• Experience interpreting and explaining policies procedures and bylaws

• Ability to handle competing priorities and meet strict deadlines

• Ability to determine and plan for physical and material resource requirements

• Ability to negotiate and balance the requirements of a wide variety of groups and interests

• Experience supervising teams

• Excellent communication interpersonal and customer service skills

• Experience in analysis and problem-solving

• Experience using computer systems and software such as Windows word processing software spreadsheets databases the internet and email

• Bilingualism English and French (spoken and written)

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Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 Covid-19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.