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JOB DESCRIPTION AND POSITION REQUIREMENTS

The Penn State Center for Biodevices housed under Huck Institutes of the Life Sciences is seeking a detail-oriented highly organized Part-Time Center Coordinator/Admin Assistant (24 hours/week) to support and enhance the Centers academic research and community-building activities.

Position Overview-
The Center Coordinator will manage key operational communication and event-related functions for the Center for Biodevices. Responsibilities include coordinating center meetings workshops networking events and research conferences; supporting social media and outreach efforts; and providing logistical support for seed funding competitions and award programs. This position requires excellent organizational skills initiative and the ability to work both independently and collaboratively.

Key Responsibilities-

Center Operations & Administrative Support

• Coordinate day-to-day administrative operations for Center programs and activities.
• Serve as a primary point of contact for Center affiliates faculty students partners and university units.
• Schedule and manage center meetings working groups and advisory committee activities.
• Prepare agendas record meeting minutes and track follow-up actions.

Event Workshop & Conference Management-

• Plan coordinate and support networking events workshops symposia research conferences and special programs.
• Manage event logistics including facility reservations catering AV/technology coordination registration and promotional materials.
• Support onsite and virtual event execution.

Funding Competitions & Award Program Logistics-

• Assist in launching and managing seed grant competitions award solicitations and review processes.
• Coordinate application collection reviewer communications award notifications and documentation.
• Maintain tracking systems for funded projects and award timelines.

Communications Outreach & Social Media-

• Support Center communication efforts including website updates newsletters social media activity and event promotions.
• Draft and edit the center newsletter program announcements center-wide communications.
• Help maintain consistent Center branding and digital engagement.

Collaboration & Program Support-

• Facilitate communication among Center leadership faculty research teams and external partners.
• Assist with preparation of reports presentations and documentation for internal and external stakeholders.
• Support compliance with university administrative and research requirements.

Required Qualifications-

• General Equivalency Diploma (GED)/High School and 2 years of relevant experience or an equivalent combination of education and relevant experience.
• Strong organizational time-management and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced academic environment.

Preferred Skills-

• Experience coordinating meetings workshops or academic events.
• Knowledge of social media management and basic content creation.
• Familiarity with university administrative systems or research environments.
• Comfort with scheduling tools project management platforms and Microsoft Office/Google Workspace.
• Experience supporting grant programs competitions or award processes.

Core Competencies-

• Strong initiative and problem-solving ability.
• High attention to detail and accuracy.
• Flexibility and adaptability in a dynamic interdisciplinary research setting.

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