Senior Officer, Talent Acquisition

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Reporting to the Talent Acquisition Supervisor coordinates and supports talent acquisition activities and ensures related processes are carried out effectively and in line with established guidelines. Responsible for the coordination analysis and processing of information and applying policies procedures and collective agreements. Handles all administrative tasks to support the Talent Acquisition Advisors with their recruitment files. Manages information related to talent acquisition within several HR Information systems and ensures the integrity of critical employee data required for the Talent Acquisition and Workforce planning team to achieve objectives and service excellence.

In this role your responsibilities will include:

• Talent Acquisition: Ensures policies and terms of collective agreements are followed when creating employment contracts by analyzing and validating information provided by faculties and services. Analyses employees previous service to determine eligibility to benefits and continuous service with the objective of ensuring that all entitlements are honoured. Communicates with faculties and services to ensure the accuracy of data received. Responsible for finalising the staffing in the recruitment process. Responsible for the teams generic email inbox and strives to ensure service excellence by responding promptly and by addressing all inquiries.

• HR information systems: Takes a lead role in ensuring the integrity of the data including dates of reference for employees and position information within several HR information systems. Enters and analyzes data from various data sources and highlights issues and opportunities for improvement related to the various tools. Supports projects related to HR information systems acts as the principal tester for new initiatives and engages the team in ongoing efforts related to data quality improvements.

• Reporting and continuous improvement: Contributes to continuous improvement initiatives to enhance processes practices and tools by proposing solutions to problems by preparing reports on talent acquisition and by generating statistics to support various performance indicators. Manages all records related to talent acquisition activity and maintains the integrity of critical data. Ensures all records are up to date and accessible by others in support of the smooth operations of the Talent Acquisition team.

What you will bring:

• Knowledge of human resources normally acquired through a college diploma or relevant work experience

• A minimum of 3 years of experience in human resources

• Experience with HR management systems

• Experience working with a applicant tracking system constitutes an asset (ex: NJOYN Workday)

• Experience analyzing applying and implementing policies and procedures

• Experience working in a unionized environment constitutes an asset

• Strong knowledge of recognized principles and practices related to human resources management

• Experience preparing analyzing and presenting reports

• Ability to produce high quality work under pressure while meeting strict deadlines

• Knowledge of computer systems and applications such as Windows word processing software spreadsheets presentation software relational databases email and the Internet

• Strong organizational skills to manage ongoing conflicting priorities

• Bilingualism - French and English (spoken and written)

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Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 Covid-19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.