Site Specialist, Corporate Real Estate

Essential Job Functions:

• Workspace & Reservation System Management
• Manage hotel reservation system and resolve workspace booking issues for assigned location(s);
• Utilize excellent customer service skills to troubleshoot space/facility navigation and reservation process issues and provide timely guidance to employees and visitors at all levels in a professional and client-focused manner.
• Conference Center Operations Manage and maintain conference rooms and meeting spaces to ensure professional well-organized areas; ensure equipment functionality and room readiness with minimal supervision.
• Facilities Service Coordination - Process and coordinate facility service requests through FM Interact system; liaise with contractors building management and internal staff to resolve issues.
• Vendor & Contractor Management Support oversight of vendor maintenance activities and ensure compliance with FINRA procedures; maintain vendor documentation insurance certificates and maintenance schedules.
• Administrative & Procurement Operations - Process invoices purchase requisitions and staff relocation coordination; manage regional supply inventory and ordering processes.
• Asset & Inventory Control - Track equipment locations serial numbers and building operation supplies; coordinate with maintenance personnel on inventory management.
• Documentation & Compliance - Maintain organized facility records work orders and vendor documentation; ensure adherence to established facilities procedures and policies.
• Performance Analysis & Reporting - Monitor and document workspace utilization and facility performance metrics; prepare status reports on facilities operations and system effectiveness.
• Work autonomously on routine tasks while escalating complex issues appropriately.
• Demonstration of FINRAs values.
• Collaboration both in-person and virtually in furtherance of FINRAs mission of investor protection and market integrity.

Education/Experience Requirements:

• Associates degree or higher in Business Administration Facility Management or related field; or equivalent combination of education and related experience required.

• Minimum four (4) years of experience in facilities coordination administrative support or customer service.

• Experience with reservation systems and facilities management software.

• Strong knowledge of Microsoft Office Suite (Word Excel Outlook).

• Excellent organizational skills with attention to detail.

• Outstanding communication and customer service skills.

• Professional demeanor and ability to interact effectively with all levels of staff.

• Problem-solving skills with proven ability to make independent decisions within established guidelines and procedures.

• Ability to effectively coordinate multiple priorities in a professional environment.

• Experience with procurement processes and vendor coordination preferred.

Work Conditions:

• Full-time onsite presence in a FINRA office location required.

• Must be able to work outside of normal business hours and remain on-call 24 hours/day.

• Some travel may be required.

For work that is performed in CA CO FL TX IL PA MA MD VA Washington DC NY and NJ please refer to the chart below for the salary range for the corresponding addition to location actual compensation is based on various factors including but not limited to the candidates skill set level of experience education and internal peer compensation comparisons.

CA: Minimum Hourly Rate $33.90 Maximum Hourly Rate $62.70
CO/FL/TX: Minimum Hourly Rate $29.48 Maximum Hourly Rate $52.26

IL*/PA: Minimum Hourly Rate $32.60 Maximum Hourly Rate $57.46
MA/MD/VA/Washington DC: Minimum Hourly Rate $33.90 Maximum Hourly Rate $60.00

NY*/NJ: Minimum Hourly Rate $33.90 Maximum Hourly Rate $62.70

*Including positions performed outside the state but reporting to an office or manager in that state.

Candidates can expect salary offers that range from the minimum to the mid-point of the salary range. FINRA provides full pay ranges so that the candidate can consider their growth potential while at FINRA.

#LI-Hybrid

To be considered for this position please submit an application. Applications are accepted on an ongoing basis.

The information provided above has been designed to indicate the general nature and level of work of the position. It is not a comprehensive inventory of all duties responsibilities and qualifications required.

Please note: If the Apply Now button on a job board posting does not take you directly to the FINRA Careers site enter into your browser to reach our site directly.

FINRA strives to make our career site accessible to all users. If you need a disability-related accommodation for completing the application process please contact FINRAs Employee Relations team at 240.386.4865 or by email atPlease note that this process is exclusively for inquiries regarding application accommodations.

Employees may be eligible for a discretionary bonus in addition to base pay. Non-exempt employees are also eligible for overtime pay in accordance with federal state or local law. As part of its dedication to employee wellness FINRA provides comprehensive health dental and vision insurance. Additional insurance includes basic life accidental death and dismemberment supplemental life spouse/domestic partner and dependent life and spouse/domestic partner and dependent accidental death and dismemberment short- and long-term disability long-term care business travel accident disability and legal. FINRA offers immediate participation and vesting in a 401(k) plan with company match and eligibility for participation in an additional FINRA-funded retirement contribution tuition reimbursement commuter benefits and other benefits that support employee wellness such as adoption assistance backup family care surrogacy benefits employee assistance and wellness programs.

Time Off and Paid Leave*

FINRA encourages its employees to focus on their health and wellness in many ways including through a generous time-off program of 15 days of paid time off 5 personal days and 9 sick days unless otherwise required by law (all pro-rated in the first year). Additionally we are proud to support our communities by providing two volunteer service days (based on full-time schedule). Other paid leave includes military leave jury duty leave bereavement leave voting and election official leave for federal state or local primary and general elections care of a family member leave (available after 90 days of employment); and childbirth and parental leave (available after 90 days of employment). Full-time employees receive nine paid holidays.

*Based on full-time schedule

Important Information

FINRAs Code of Conduct imposes restrictions on employees investments and requires financial disclosures that are uniquely related to our role as a securities regulator. FINRA employees are required to disclose to FINRA all brokerage accounts that they maintain and those in which they control trading or have a financial interest (including any trust account of which they are a trustee or beneficiary and all accounts of a spouse domestic partner or minor child who lives with the employee) and to authorize their broker-dealers to provide FINRA with duplicate statements for all of those accounts. All of those accounts are subject to the Codes investment and securities account restrictions and new employees must comply with those investment restrictionsincluding disposing of any security issued by a company on FINRAs Prohibited Company List or obtaining a written waiver from their Executive Vice Presidentby the date they begin employment with FINRA. Employees may only maintain securities accounts that must be disclosed to FINRA at one or more securities firms that provide an electronic feed (e-feed) of data to FINRA and must move securities accounts from other securities firms to a firm that provides an e-feed within three months of beginning employment.

You can read more about these restrictions here.

As standard practice employees must also execute FINRAs Employee Confidentiality and Invention Assignment Agreement without qualification or modification and comply with the companys policy on nepotism.

Search Firm Representatives

Please be advised that FINRA is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice a valid written agreement and task order must be in place before any resumes are submitted to FINRA. All resumes submitted by search firms to any employee at FINRA without a valid written agreement and task order in place will be deemed the sole property of FINRA and no fee will be paid in the event that person is hired by FINRA.

FINRA strives to make our career site accessible to all users. If you need a disability-related accommodation for completing the application process please contact FINRAs Employee Relations team at 240.386.4865 or by email atPlease note that this process is exclusively for inquiries regarding application accommodations.

All qualified applicants will receive consideration for employment without regard to age citizenship status color disability marital status national origin race religion sex veteran status or any other classification protected by federal state or local laws.

FINRA abides by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

FINRA abides by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans.

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