Event Specialist

Dayton, TX - USA

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

The Event Specialist is responsible for coordinating and managing various specialized events conferences and functions that support the AFWERX mission to accelerate technology transitions. This role requires meticulous planning attention to detail effective communication and the use of various IT tools and skills to execute successful events such as major in-person conferences and events webinars registration management agenda creation social event planning and pre- and on-site logistics support.

Responsibilities shall include:

Support planning high-quality engagements with industry government and academia stakeholders to include prep sessions protocol support and detailed logistics to ensure events run smoothly.
Coordinate all logistical aspects of events such as venue selection equipment rentals transportation arrangements catering services accommodations and audio-visual requirements ensuring smooth execution within budget constraints.
Develop detailed event timelines and schedules outlining key tasks deadlines and responsibilities to ensure all aspects of the event are effectively coordinated and executed on time.
Coordinate with vendors or suppliers to secure services and oversee delivery of goods and services in accordance with event requirements.
Collaborate with AFWERX leadership event point of contact and the Strategic Communications team to promote events disseminate information and generate interest and participation among directorate employees the government ecosystem and industry partners through various communication channels.
Ensure adherence to military protocol traditions and etiquette during official ceremonies and events providing guidance and support to participants to uphold military standards and traditions.
Participate in discussions and meetings to gather critical information that is key to product development and provide tactical and strategic knowledge in area of expertise to better inform team members and further the AFWERX goals and priorities.
Identify potential risks and hazards associated with events develop contingency plans and implement safety measures to mitigate risks and ensure the well-being and security of participants.
Conduct post-event evaluations to include metrics to assess the success of events gather feedback from participants identify areas for improvement and implement corrective actions for future events.
Research compile propose coordinate and update event schedules for the current and following year in the government database (or through operations manager).

Qualifications :

Active DoW Secret Clearance or above.
Possess a degree preferably in event management hospitality communications or a related field or at least 5 years of experience planning organizing and executing large (300 attendees) events to include conferences conventions symposiums and training sessions etc.
Strong organizational skills with the ability to manage multiple tasks and priorities concurrently.
Excellent communication and interpersonal skills with the ability to collaborate effectively with diverse stakeholders.
Proficiency in Microsoft Office suite and event management software.
Knowledge of military customs traditions and protocol (preferred).
Flexibility to work irregular hours including evenings and weekends to support events as required.
Ability to think critically and make decisions pays attention to detail and has a self-starter mentality.
Proficiency in digital communication tools to include Google Workspace.
Flexibility to work in fast-paced environments and adapt to changing priorities and have strong time management skills working under tight deadlines.
Ability to work autonomously in a highly dispersed organization.

Additional Information :

Position is contingent upon contract award.

BryceTech offers a full range of benefits including competitive salary a comprehensive health plan including dental and vision coverage company-paid life & disability insurance policies 401(k) plan with company match and an educational reimbursement program.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

Employment Type :

Full-time

Responsibilities shall include:

Support planning high-quality engagements with industry government and academia stakeholders to include prep sessions protocol support and detailed logistics to ensure events run smoothly.
Coordinate all logistical aspects of events such as venue selection equipment rentals transportation arrangements catering services accommodations and audio-visual requirements ensuring smooth execution within budget constraints.
Develop detailed event timelines and schedules outlining key tasks deadlines and responsibilities to ensure all aspects of the event are effectively coordinated and executed on time.
Coordinate with vendors or suppliers to secure services and oversee delivery of goods and services in accordance with event requirements.
Collaborate with AFWERX leadership event point of contact and the Strategic Communications team to promote events disseminate information and generate interest and participation among directorate employees the government ecosystem and industry partners through various communication channels.
Ensure adherence to military protocol traditions and etiquette during official ceremonies and events providing guidance and support to participants to uphold military standards and traditions.
Participate in discussions and meetings to gather critical information that is key to product development and provide tactical and strategic knowledge in area of expertise to better inform team members and further the AFWERX goals and priorities.
Identify potential risks and hazards associated with events develop contingency plans and implement safety measures to mitigate risks and ensure the well-being and security of participants.
Conduct post-event evaluations to include metrics to assess the success of events gather feedback from participants identify areas for improvement and implement corrective actions for future events.
Research compile propose coordinate and update event schedules for the current and following year in the government database (or through operations manager).

Qualifications :

Active DoW Secret Clearance or above.
Possess a degree preferably in event management hospitality communications or a related field or at least 5 years of experience planning organizing and executing large (300 attendees) events to include conferences conventions symposiums and training sessions etc.
Strong organizational skills with the ability to manage multiple tasks and priorities concurrently.
Excellent communication and interpersonal skills with the ability to collaborate effectively with diverse stakeholders.
Proficiency in Microsoft Office suite and event management software.
Knowledge of military customs traditions and protocol (preferred).
Flexibility to work irregular hours including evenings and weekends to support events as required.
Ability to think critically and make decisions pays attention to detail and has a self-starter mentality.
Proficiency in digital communication tools to include Google Workspace.
Flexibility to work in fast-paced environments and adapt to changing priorities and have strong time management skills working under tight deadlines.
Ability to work autonomously in a highly dispersed organization.

Additional Information :

Position is contingent upon contract award.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

Employment Type :

Full-time

Key Skills

Marketing
Catering
Organizational skills
Hospitality Experience
Management Experience
HubSpot
Event Planning
Events Management
Project Management
Event Marketing
Leadership Experience
negotiation

Apply Now

About Company

BryceTech

BryceTech is a trusted leader in complex technology domains, delivering data-driven solutions in aerospace, biosecurity, and defense. We specialize in systems engineering, advanced analytics, and R&D program and strategic advisory support. Our clients – including NASA, DoD, HHS, DHS, ... View more

View Profile View Profile

AI AutoApply

Apply to 100+ jobs with one click