Bid & Tender Coordinator

To lead and deliver high-quality tenders bids and framework submissions that win contracts while reflecting safe effective responsive and well-led care. Youll coordinate inputs across operations quality HR finance and clinical governance to produce compliant evidence-based persuasive submissions aligned with CQC expectations and commissioner requirements.

Key Responsibilities

Tender & Bid Delivery

• Identify plan and deliver tender submissions (local authorities NHS ICBs frameworks DPS) from expression of interest to contract award.
• Own the bid timeline: clarify requirements allocate tasks manage deadlines and ensure version control.
• Write edit and structure responses that are clear compelling and evidence-based (method statements mobilisation plans staffing models service delivery).
• Ensure all submissions are fully compliant with ITT instructions word counts formatting and portal requirements (e.g. ProContract Jaggaer Atamis).

CQC / Quality Integration

• Translate CQC regulations KLOEs and evidence into strong tender narratives (Safe Effective Caring Responsive Well-led).
• Ensure tender responses align with internal policies audits incident learning safeguarding processes mental capacity / DoLS medicines management and governance.
• Work closely with the Registered Manager(s) Nominated Individual and Quality team to evidence outcomes KPIs and continuous improvement.

Commercial & Financial Inputs

• Coordinate pricing submissions with finance: pay rates travel time on-costs training supervision overheads margin and TUPE assumptions.
• Support modelling of staffing requirements rota assumptions and mobilisation costs.
• Ensure bids demonstrate value for money without compromising quality or compliance.

Mobilisation & Contract Readiness

• Draft mobilisation plans: recruitment TUPE onboarding training care planning stakeholder comms risk registers and implementation milestones.
• Build contract-specific delivery plans: referral pathways assessments service user involvement equality and accessibility.

Evidence Library & Continuous Improvement

• Maintain a bid library: case studies policies CVs compliance evidence KPIs service outcomes and standard answers.
• Run lessons learned reviews after each submission and improve templates and win themes.
• Track pipeline and performance (win rate feedback themes typical scoring gaps).

Stakeholder & Relationship Support

• Support clarification questions presentations and interviews.
• Work collaboratively across departments to gather accurate current evidence fast.

Key Deliverables / KPIs

• On-time submission rate (target: 100%).
• Tender win rate / improvement over time.
• Average quality score (e.g. minimum 80% on quality sections where feasible).
• Reduction in rework/errors via strong governance and templates.
• Up-to-date bid library and evidence pack.

Essential Requirements

• Proven experience writing and coordinating bids/tenders (public sector preferred: LA/NHS).
• Strong understanding of CQC-regulated care and how to evidence compliance and quality in writing.
• Excellent writing editing and document design skills (clear structured persuasive).
• Confident managing multiple deadlines and stakeholders.
• Competent with tender portals and MS Office (Word Excel SharePoint).

Desirable

• Experience with complex care supported living learning disabilities/autism mental health or domiciliary care tenders.
• APMP qualification (or willingness to work towards).
• Experience analysing commissioner feedback and improving win themes.

Personal Attributes

• Calm under pressure obsessively organised and detail-oriented.
• Curious and evidence-driven: backs claims with proof.
• Collaborative and able to tactfully chase busy senior people for inputs.
• Commercially aware but quality-first.