Human Resources Executive

KEY RESPONSIBILITIES

Human Resources Management

• Oversee the full spectrum of HR functions including manpower planning recruitment onboarding information transfers and resignations.
• Develop and implement HR policies SOPs and employee handbook in line with current legal requirements.
• Lead performance management processes including KPI setting appraisals and performance improvement plans.
• Advise and manage industrial relations matters staff discipline warning letters domestic inquiries and employee grievances.
• Ensure timely and accurate payroll processing statutory submissions (EPF SOCSO EIS PCB) and benefits administration.
• Coordinate and track training & development needs for HQ and site staff; manage HRDF claims and documentation.
• Maintain HRIS and employee database for both office and site personnel.

Plus point:

• Have done / known about workforce / manpower planning
• Culture activity
• Able to develop handbook playbook content etc
• Experienced in payroll
• Experienced in using Infotech software.
• Smart in numbers.

Competency

• Able to work in fast-paced working environment
• Able to work independently with minimum supervision and minimal mistakes
• Presentation - would want this person to conduct workshop/company staff activities
• Content development - powerpoint/copy writing
• Financial and business accument so understand about cost & how to manage.

Administrative Management

• Oversee general administration including office supplies facilities maintenance company asset control and administrative SOPs.
• Manage company vehicles insurance renewals road tax tenancy agreements and service contracts.
• Liaise with regulatory bodies (e.g. CIDB DOSH PERKESO etc.) to ensure compliance with construction-related requirements.
• Support licensing CIDB green card registration site PPE and attendance coordination with project teams.
• Organize staff engagement activities safety briefings and team-building events.

Strategic & Compliance Oversight

• Ensure compliance with Malaysian Employment Act OSHA and other statutory regulations.
• Advise management on HR trends risks and strategic workforce initiatives.
• Participate in audits and provide documentation for ISO or compliance certifications (if applicable).

REQUIRED QUALIFICATIONS & EXPERIENCE

• Experience: Minimum 2-5 years of relevant HR and admin experience including at least 3-5 years in a managerial role preferably in the property development and/or construction industry.
• Language: Proficient in Bahasa Malaysia Chinese and English (written and spoken).

REQUIRED SKILLS & COMPETENCIES

• Strong leadership interpersonal and people management skills.
• In-depth knowledge of Malaysian labour laws and construction site HR practices.
• Good understanding of payroll systems and HRIS software.
• Excellent communication conflict resolution and negotiation abilities.
• Proactive detail-oriented and able to work under pressure.
• High integrity discretion and professionalism in handling sensitive matters.