Admin Assistant Davao

Davao City - Philippines

Monthly Salary: Not Disclosed

Posted on: 19 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Summary:

Responsible for coordinating and managing the companys transportation services including vehicle trip scheduling maintenance and compliance with company policies. Ensures efficient operation of vehicle fleet effective communication with service providers and adherence to safety and administrative procedures.

Duties and Responsibilities:

Daily Vehicle Trip Management

Prepare and generate daily trip request schedules including trip requests and vehicle assignments.
Coordinate with rental vehicle providers to fulfill additional daily rental requirements.
Prepare and print trip tickets and the following days trip schedule with assigned vehicles.
Validate trip requests and confirm bookings in SAP system.
Prepare billing statements summary and invoicing for client companies.
Review supporting documents such as trip tickets and vehicle itineraries allocate costs to appropriate cost centers and prepare account charges.
Monitor and verify driver attendance and compliance.

Fleet Maintenance and Repair

Document vehicle repair requests and coordinate with accredited mechanics to obtain quotations.
Process repair quotations through the E-Procurement system.
Monitor ongoing repairs identify breakdown causes and ensure proper repair procedures are followed.
Record repair expenses in the Vehicle Maintenance System and generate quarterly maintenance reports.
Process registration renewal and insurance claims for company vehicles.

Policy Compliance and Asset Management

Monitor adherence to the Company Vehicle Utilization Policy.
Facilitate the issuance of Assets Memorandum Receipts assigning accountability for vehicles and managing new vehicle allocations.
Oversee GPS monitoring to prevent unauthorized use and generate reports for management review.

Transport Service Coordination

Coordinate employee trips for official business ensuring timely and efficient transportation services.
Process booking requests for TNVS and other transport services as required.
Prepare official correspondences memos and reports related to transportation activities.
Perform additional tasks as assigned by management.

Job Summary: Responsible for coordinating and managing the companys transportation services including vehicle trip scheduling maintenance and compliance with company policies. Ensures efficient operation of vehicle fleet effective communication with service providers and adherence to safety and admi...