Senior Executive Assistant | Department: | Administration | Location: | Salina | Reports To: | Chief Executive Officer | Created Date: | Dec. 2013 | FLSA Status: | Non-Exempt | Revised Date: | January 2026 | Schedule: | Full-time | Category: | Onsite/in-person |
Position Summary | The Senior Executive Assistant serves as a trusted partner to the CEO providing high-level executive support while owning the organizations accounts payable function. This role ensures the smooth coordination of executive operations board support and financial workflows. This position manages sensitive financial and organizational information supports Board of Directors operations and works closely with leadership to ensure accuracy accountability and professionalism across executive and financial processes. A high level of discretion integrity and executive presence is required. |
Essential Duties and Responsibilities | - Provide high level administrative support to the CEO including complex scheduling coordination meeting preparation and executive correspondence.
- Serve as a central coordination point between the CEO executive team departments and external partners.
- Prepare reports presentations talking points and leadership materials as needed.
- Support organizational initiatives and special projects led by the CEO.
- Coordinate all logistics for Board of Directors meetings including scheduling agendas board packets minutes and official records
- Maintain organized confidential board and governance files.
- Support preparation of board reports and materials.
- Serve as a professional liaison between executive leadership and board members.
- Handle sensitive organizational financial and personnel-related information with the highest level of discretion.
- Support leadership with document management contract organization and executive workflows.
- Assist with internal communications and leadership coordination.
- Assist with grant coordination support leadership reporting and special projects.
- Own all accounts payable processes.
- Maintain accurate AP records and documentation in alignment with financial policies and audit standards.
- Monitor organizational credit cards and support expense documentation and reconciliation.
- Support month-end close processes financial tracking and reporting in collaboration with finance leadership.
- Assist with audit preparation and financial documentation requests.
- Support insurance documentation preparation and financial record management.
- Perform other duties as assigned in support of the Office of the CEO.
|
Competencies | - High level of integrity discretion and emotional intelligence.
- Strong executive presence and professionalism
- Exceptional organization and follow-through
- Ability to manage sensitive information and shifting priorities
- Strong written and verbal communication
- Comfortable working closely with executive leadership and board members.
|
Qualifications | - 3 years supporting senior leadership or executive teams
- Experience supporting Board of Directors operations
- Strong administrative and coordination background
- 2 years of accounts payable experience
- Experience in healthcare nonprofit or mission-driven environments preferred
|
Education and Experience | Associates degree (A. A.) or equivalent from two-year college or technical school; or a minimum of one year related experience and/or training; or equivalent combination of education and experience. |
Computer Skills | To perform this job successfully an individual must be proficient in all Microsoft office programs and the ability to learn and use other software programs as assigned. |
Certificates Licenses and Registrations | - Current valid Kansas Drivers License.
|
| Required Experience:
Senior IC
Senior Executive Assistant Department:AdministrationLocation:SalinaReports To:Chief Executive OfficerCreated Date:Dec. 2013FLSA Status:Non-ExemptRevised Date:January 2026Schedule:Full-timeCategory:Onsite/in-personPosition SummaryThe Senior Executive Assistant serves as a trusted partner to the CEO p...
Senior Executive Assistant | Department: | Administration | Location: | Salina | Reports To: | Chief Executive Officer | Created Date: | Dec. 2013 | FLSA Status: | Non-Exempt | Revised Date: | January 2026 | Schedule: | Full-time | Category: | Onsite/in-person |
Position Summary | The Senior Executive Assistant serves as a trusted partner to the CEO providing high-level executive support while owning the organizations accounts payable function. This role ensures the smooth coordination of executive operations board support and financial workflows. This position manages sensitive financial and organizational information supports Board of Directors operations and works closely with leadership to ensure accuracy accountability and professionalism across executive and financial processes. A high level of discretion integrity and executive presence is required. |
Essential Duties and Responsibilities | - Provide high level administrative support to the CEO including complex scheduling coordination meeting preparation and executive correspondence.
- Serve as a central coordination point between the CEO executive team departments and external partners.
- Prepare reports presentations talking points and leadership materials as needed.
- Support organizational initiatives and special projects led by the CEO.
- Coordinate all logistics for Board of Directors meetings including scheduling agendas board packets minutes and official records
- Maintain organized confidential board and governance files.
- Support preparation of board reports and materials.
- Serve as a professional liaison between executive leadership and board members.
- Handle sensitive organizational financial and personnel-related information with the highest level of discretion.
- Support leadership with document management contract organization and executive workflows.
- Assist with internal communications and leadership coordination.
- Assist with grant coordination support leadership reporting and special projects.
- Own all accounts payable processes.
- Maintain accurate AP records and documentation in alignment with financial policies and audit standards.
- Monitor organizational credit cards and support expense documentation and reconciliation.
- Support month-end close processes financial tracking and reporting in collaboration with finance leadership.
- Assist with audit preparation and financial documentation requests.
- Support insurance documentation preparation and financial record management.
- Perform other duties as assigned in support of the Office of the CEO.
|
Competencies | - High level of integrity discretion and emotional intelligence.
- Strong executive presence and professionalism
- Exceptional organization and follow-through
- Ability to manage sensitive information and shifting priorities
- Strong written and verbal communication
- Comfortable working closely with executive leadership and board members.
|
Qualifications | - 3 years supporting senior leadership or executive teams
- Experience supporting Board of Directors operations
- Strong administrative and coordination background
- 2 years of accounts payable experience
- Experience in healthcare nonprofit or mission-driven environments preferred
|
Education and Experience | Associates degree (A. A.) or equivalent from two-year college or technical school; or a minimum of one year related experience and/or training; or equivalent combination of education and experience. |
Computer Skills | To perform this job successfully an individual must be proficient in all Microsoft office programs and the ability to learn and use other software programs as assigned. |
Certificates Licenses and Registrations | - Current valid Kansas Drivers License.
|
| Required Experience:
Senior IC
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Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
