Executive Admin Assistant
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Job Location:
Orlando, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
The Executive Administrative Assistant will play a key role in ensuring the smooth functioning of the executive office at our commercial laundry facility by managing schedules coordinating meetings handling confidential information and facilitating effective communication. This role contributes directly to the overall efficiency and productivity of the organization through proactive and professional administrative support.
As an Executive Administrative Assistant you will:
- Coordinate and manage executives calendars including scheduling appointments meetings and travel arrangements
- Prioritize and organize daily schedules to optimize time management
- Serve as the primary point of contact for internal and external stakeholders screening and managing communications on behalf of executives
- Draft proofread and edit correspondence emails and business documents
- Arrange and coordinate meetings conferences and events ensuring all logistics are organized
- Prepare meeting agendas materials and take minutes as required
- Coordinate travel plans including flights accommodations and ground transportation
- Create detailed travel itineraries for business trips
- Organize and maintain physical and electronic files with strict confidentiality
- Prepare and format reports presentations and documents
- Process expense reports invoices and support general office management
- Act as a liaison between the executive team and other departments
- Maintain a high level of confidentiality with sensitive information
- Anticipate challenges and proactively resolve administrative issues
- Assist with special projects and initiatives including travel as required for event fulfillment
- Perform other duties as assigned
To excel in this role you must embody our core values of integrity passion and a strong work ethic. These values are essential to our success and we are looking for someone who shares our commitment.
Qualifications :
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Additionally the individual must possess and adhere to the following core company values: Integrity Passion and Work Ethic.
What You Will Bring as an Executive Admin:
- A Perfectionists Execution: Keen attention to detail with the ability to track and manage multiple complex projects simultaneously with a high degree of quality and consistency.
- Advanced Technical Proficiency: Skilled in the operation of modern office equipment and expert-level use of Microsoft Office (Outlook Word Excel PowerPoint Project and Visio).
- Systems Knowledge: Familiarity with SharePoint Oracle Fusion and ADP is preferred; ability to master new data entry and systems quickly.
- Project Leadership: Demonstrated ability to coordinate and facilitate large administrative projects and meetings ensuring all strict deadlines are met.
- Professional Diplomacy: Excellent judgment and discretion when handling confidential information; ease in managing up and collaborating with team members at all levels.
- Dynamic Communication: Superior verbal and written communication skills including the ability to proof text and numerical entries and present information effectively to upper management.
- Adaptability: A proactive service-oriented and easy-going personality with the ability to act efficiently on last-minute projects and remain calm under pressure.
- Financial Literacy: Familiarity working with organizational budgets and the ability to apply mathematical concepts (fractions percentages and ratios) to practical situations.
Requirements:
- Experience: Minimum of 5 years of stable experience in an Office Management or Executive Assistant role.
- Education: High School Diploma/GED and an Associates Degree are required (Bachelors degree preferred).
- Industry Knowledge: Knowledge of Timeshare hospitality tourism or construction is a plus.
- Licensure: Must possess a valid Florida Drivers License.
- Analytical Ability: Strong reasoning skills to define problems collect data establish facts and draw valid conclusions.
- Physical Demands: Ability to sit for extended periods use hands for fine motor tasks and occasionally lift or move up to 50 lbs.
- Eligibility: Must provide proof of eligibility to work in the United States and pass all required pre-employment screenings.
Additional Information :
Why Westgate
- Comprehensive health benefits medical dental and vision
- Paid Time Off (PTO) vacation sick and personal
- Paid Holidays
- 401K with generous company match
- Get access to your pay as you need it with our Daily Pay benefit
- Family benefits including pregnancy and parental leave and adoption assistance
- Wellness Programs
- Flexible Spending Accounts
- Tuition Assistance
- Military Leave
- Employee Assistance Program (EAP)
- Life Disability Accident Critical Illness & Hospital Insurance
- Pet Insurance
- Exclusive discounts for Team Member (i.e. hotels cruise resorts restaurants entertainment etc.)
- Advancement & development opportunities
- Community Involvement Programs
Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability status or any other protected status under federal state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process please email with the job title and the location of the position for which you are applying.
This job posting is intended to provide a general overview of the position and may not include every responsibility duty or qualification required. Duties responsibilities and activities may change at any time with or without notice.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
About Company
Westgate Resorts provides a diverse range of vacation experiences. From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country's most desirable vacation destinations. A world leader in the timeshare and hospitality industry, ... View more
