Receptionist Business Assistant
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Job Summary
Receptionist / Business Assistant
Spectrum Wealth Glasgow
Full-time Permanent Office based
25000 - 28000
Do you love people conversations and creating a warm welcome
Spectrum Wealth is looking for a Receptionist / Business Assistant to be the friendly face and warm welcome to our business. This is a front-of-house role with real responsibility genuine career opportunities and variety perfect for someone who is naturally organised proactive and thrives on building relationships.
This role is all about people.
Youll be speaking to clients on the phone welcoming them into our office making them feel relaxed and remembered and creating the kind of reception experience where clients genuinely enjoy visiting us.
- You dont need to have worked in financial services.
- You dont need to have run a reception desk before.
- If youre a great people person we want to hear from you.
Were open to all sorts of backgrounds for this role including hospitality because attitude warmth and organisation matter to us most.
What youll be doing
Front of House & Client Experience
- Greeting clients and visitors with warmth confidence and professionalism.
- Answering phones and making outbound calls to arrange client appointments.
- Building genuine relationships with clients remembering names conversations and personal details.
- Offering refreshments and creating a calm welcoming reception environment.
- Taking pride in a clean tidy well-presented office (even getting the vacuum out when needed although we do have cleaners).
- Managing meeting rooms and ensuring rooms are ready before and after meetings.
Organisation & Office Support
- Managing mail scanning filing and correspondence.
- Keeping stationery and office supplies well stocked.
- Supporting internal events and client events.
- Assisting with diary management and appointment bookings.
- Supporting the Operations Manager and wider team with administration.
Business & Operations Support (with training)
- Supporting client onboarding and appointment scheduling.
- Updating client information on internal systems.
- Assisting with documentation reports and internal processes.
- Supporting marketing activity such as newsletters and client communications.
Career progression & development
There are plenty of opportunities to learn new skills and develop your career.
At Spectrum Wealth this position can grow into:
- A Business / Operations role.
- A Financial Administration role.
- A Client Relationship or Client Services position.
Training and development are fully supported you can shape this role around your strengths and ambitions.
Who this role is perfect for
Youll thrive in this role if you are:
- A natural people person who enjoys conversations and building rapport.
- Warm confident and approachable in person and on the phone.
- Exceptionally organised and takes pride in doing things properly.
- Proactive reliable and happy to take ownership.
- Someone who notices what needs done and just gets on with it
- Comfortable juggling different tasks in a busy office environment.
Your background could be in hospitality retail customer service administration healthcare education or something completely different.
If people like you and you like people thats what matters most.
Skills & qualities were looking for:
- Excellent communication and interpersonal skills.
- Strong organisation and attention to detail.
- Confident phone manner.
- A genuine passion for delivering outstanding client service.
- Discretion and respect for confidentiality.
- Willingness to learn and develop.
Why join Spectrum Wealth
- Supportive professional and friendly team culture.
- Genuine career progression and development opportunities.
- Varied role with responsibility and autonomy.
- A business that values attitude effort and personality.
- Modern welcoming office environment in Glasgow.
Interested
Were partnering with Recruitment Rebellion Limited to fill this role. Applications are open for up to 30 days but may close early if a suitable candidate is found.
Our process is fair and inclusive. If you need adjustments let us know. Only shortlisted candidates will be contacted.
To improve your chances ensure you meet the criteria have the right to work in the UK and submit a clear tailored CV showcasing your relevant experience.
Key Skills
- Multi-line Phone Systems
- Customer Service
- Computer Skills
- QuickBooks
- Medical office experience
- Office Experience
- 10 Key Calculator
- Dental Office Experience
- Front Desk
- Administrative Experience
- Medical Receptionist
- Phone Etiquette
