Events and Meeting Coordinator 20-month contract

Vancouver - Canada

Monthly Salary: $ 53200 - 73150

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

As the Events and Meeting Coordinator you will ensure a One Ledcor approach to small medium and large meetings and events across the entire Ledcor Group of companies. Working closely with the operating group sponsor to understand their requirements and will be responsible to ensure optimal service based on the required level of assistance. Maintain up to date calendar of events of all meetings and events. Leverage our preferred partners and provide reporting of the meetings and events spend so we have a holistic view of the T&E spend.

This is a 20-month fix term contract that provides health dental and vacation benefits. Bring your expertise in corporate events and apply to this exciting role today in Vancouver BC!

Essential Responsibilities:

Lead and support the planning and execution of corporate meetings and events acting as the primary liaison with internal teams venues suppliers and vendors
Develop and manage RFPs source and evaluate venues and review or finalize proposals and related correspondence
Coordinate hotel accommodations including room blocks traveler communications and preparation of rooming lists
Ensure all event details are finalized and clearly communicated overseeing décor F&B AV rentals security entertainment and special requirements
Collaborate with internal departments (Communications HR IS etc.) to produce digital promotional and multimedia materials on schedule
Develop event critical paths manage budgets and provide onsite event support including setup execution teardown staffing logistics and shipping
Partner with executive sponsors or regional coordinators on agendas speakers presentations and detailed event schedules
Arrange attendee transportation including flights and ground transportation and coordinate meals and breaks throughout events
Maintain vendor databases pricing matrices event calendars and records
support corporate travel administration and drive process improvements
Perform expense coding and collaborate with Accounts Payable to reconcile and ensure timely payment of direct-billed invoices

Qualifications:

Completed secondary education or certification in travel-related courses
4 years experience in meetings and events (corporate hotel or convention environments)
2 years experience with hotel meetings and events RFPs and contracts (preferred); corporate travel experience is an asset
Strong vendor management negotiation and customer service skills
Excellent interpersonal written and verbal communication skills across diverse stakeholder groups
Proven ability to manage competing priorities with strong time management organization and attention to detail
Strong problem-solving and decision-making skills with the ability to work independently
High proficiency in Microsoft Office (Word Excel Outlook PowerPoint); self-motivated professional and adaptable in fast-paced environments

Working Conditions:

Hybrid role with a mix of remote work and in-office attendance with flexibility to be on-site as business needs require
Occasional travel required to various office locations

Compensation

$53200.00 - $73150.00

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience knowledge skills education and location.

Our competitive total rewards package provides compensation and benefits that support your physical mental and financial wellbeing. We offer exciting challenging work with opportunities to develop your skills and knowledge.

Additional Information

The Ledcor Group of Companies is one of North Americas most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canadas Best Diversity Employers Canadas Most Admired Corporate Cultures and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity equity and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals regardless of race color religion sex national origin sexual orientation age citizenship marital status disability gender identity Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcors Inclusion and Diversity initiatives please visit our I&D page.

Required Experience:

Essential Responsibilities:

Lead and support the planning and execution of corporate meetings and events acting as the primary liaison with internal teams venues suppliers and vendors
Develop and manage RFPs source and evaluate venues and review or finalize proposals and related correspondence
Coordinate hotel accommodations including room blocks traveler communications and preparation of rooming lists
Ensure all event details are finalized and clearly communicated overseeing décor F&B AV rentals security entertainment and special requirements
Collaborate with internal departments (Communications HR IS etc.) to produce digital promotional and multimedia materials on schedule
Develop event critical paths manage budgets and provide onsite event support including setup execution teardown staffing logistics and shipping
Partner with executive sponsors or regional coordinators on agendas speakers presentations and detailed event schedules
Arrange attendee transportation including flights and ground transportation and coordinate meals and breaks throughout events
Maintain vendor databases pricing matrices event calendars and records
support corporate travel administration and drive process improvements
Perform expense coding and collaborate with Accounts Payable to reconcile and ensure timely payment of direct-billed invoices

Qualifications:

Completed secondary education or certification in travel-related courses
4 years experience in meetings and events (corporate hotel or convention environments)
2 years experience with hotel meetings and events RFPs and contracts (preferred); corporate travel experience is an asset
Strong vendor management negotiation and customer service skills
Excellent interpersonal written and verbal communication skills across diverse stakeholder groups
Proven ability to manage competing priorities with strong time management organization and attention to detail
Strong problem-solving and decision-making skills with the ability to work independently
High proficiency in Microsoft Office (Word Excel Outlook PowerPoint); self-motivated professional and adaptable in fast-paced environments

Working Conditions:

Hybrid role with a mix of remote work and in-office attendance with flexibility to be on-site as business needs require
Occasional travel required to various office locations

Compensation

$53200.00 - $73150.00

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience knowledge skills education and location.

Additional Information

The Ledcor Group of Companies is one of North Americas most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canadas Best Diversity Employers Canadas Most Admired Corporate Cultures and a Top 100 Inspiring Workplace in North America.

Employment Equity

Required Experience:

Key Skills

Marketing
Catering
Organizational skills
Hospitality Experience
Management Experience
HubSpot
Event Planning
Events Management
Project Management
Event Marketing
Leadership Experience
negotiation

Apply Now

About Company

Ledcor

The Ledcor Group of Companies is one of North America’s most diversified construction companies, serving the building, heavy industrial, civil and infrastructure, mining, pipeline, power and communications sectors. Ledcor also owns operations in aviation, marine transportation service ... View more

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