Human Resources Coordinator

We are a Christian humanitarian organization whose vision is to build community grow hope and support change. Intentionally following Jesus Christ and partnering with the community The Mustard Seed combats the root causes of poverty in Alberta and British Columbia working to create positive lasting change in the lives of those we serve.

Reporting to theHRDirectorordesignate the HR Coordinator will provide support in a wide variety of human resources matters with a concentration on HR administration full-cycle recruitment support training dataentryand benefit support. This role requires support not only to a client group but to the HR needs of theteam as a whole. Will handle highly confidential information and therefore requires an individual who can handle sensitive information in the utmost professional manner whiledemonstratingcritical thinking skills.

Position Type: Full-time Fixed-Term

Schedule: Monday to Friday 8:00 am to 4:00 pm

Start: January 22 2026

End: June 21 2026

Reporting to: Human Resources Director

Location: Downtown Calgary

MAJOR DUTIES AND RESPONSIBILITIES:
Recruitment

• Manage and provide full cycle recruitment support including:
• Post vacancies on job boards and remove postings on job search sites
• Update online forms and questions
• Book interviews and create interview packages asrequired
• Sendout offer letters trigger regrets for unsuccessful candidates
• Conduct reference checks asrequired
• Trackbackgroundchecks HR policysignoffsand vulnerable sector checks
• Support the practicum student and summer internship programs asrequired

Administration

• Prepare or draft HR-related communication andsubmitdocuments for approval to the HR Advisor for the business unit
• Create and send Offers of Employment Transfers Status ChangeUpdatesand other related process documentation
• Create new employees and enter information into HRIS system
• Support the Payroll and Benefit Analyst in administrative work for role creation benefits andpension database administration and leader/employee interface
• Receive employee documentation enter and update employee records in UKG coordinate and manage soft copy record keeping archiving employee files and human resource materials
• Enter WCB employer reports online for submission ensure data entered isaccurate andsubmittedin a timely mannerin consultation with HR Advisor
• Ensureaccuratedata for tracking work permit eligibility and probationary periods
• Coordinate andfacilitateNew Hire Orientation and onboarding materials
• In concert with other HR Coordinators manage HR and Traininginboxesand provideadditionalsupportcoverageor back-up to Coordinator team
• Responsible for managing new hire benefit enrolment and changes
• Prepare New Baby Gifts and manage gift supplies inventory
• Provide administrative support to the HR team asrequired
• Assistwith new HR projects and initiatives when requested

Training

• Ensure all staff are adequately trained according to organizational and contractual requirements:
• register employees inappropriate training
• update certificates in employee files and UKG
• run reports and update Training pivot table
• upload current version of the pivot table onto Portal
• Assistwith the annual Training Audit

MINIMUM QUALIFICATIONS AND SKILLS

• Post-Secondary education in Human Resources Management or equivalent combination of experience education and training
• Background in payroll and benefit administration an asset
• 2 yearsprevioushuman resources experience in a fast-paced environment
• Strong working knowledge of Microsoft Office Programs (i.e. Word Outlook Excel etc.) and human resources information systems; SharePoint knowledge an asset
• Meticulous attention to detail ability to prioritize and strong time management skills
• Ability to work in a team environment and interact effectively with staff at all levels
• Proven critical thinking and problem-solving skills
• Excellent customer service skills with strong skills inmaintainingappropriate boundaries
• Integrity discretion and judgment with tact and diplomacy on confidential matters
• Excellent verbal and written communication skills with an understanding of confidentiality and protocolisessential
• Strong organizational skills with effective multi-tasking skills

WORKING CONDITIONS AND OTHER INFORMATION

• Office based role sittingfor extending period. Alsostandingandwalkingarerequiredas part of this role.
• Extended computer use
• Mental effort: moderate periods of high-volume workload
• Fast paced and demanding work environment
• Vulnerable Sector Check isrequired
• Must have legal authorization to work in Canada on a full-time basis for anyone
• As The Mustard Seed is a Christian ministry werequireour employees sign an agreementindicatingthat they will respect and not detract from our Statement of Faith.â
• Employees are to be aware that many of our clients may experience difficulties or impairment at times which could result in them uttering threats discriminatory statements and other insults at your maybein a raised voice or in seeing unpredictable behaviour up to and including the possibility of them becoming aggressive.
• Training on how to respond is provided but this is to be considered typical working of our clients areunaware of the impact of these comments.

ADDITIONAL REQUIREMENTS

• An Employment Background Check is required for all positions at The Mustard Seed
• As The Mustard Seed is a Christian ministry we require our employees to agree to respect and not detract from The Mustard Seeds Employment Values during their employment at The Mustard Seed.
• Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer.

COMPENSATION & BENEFITS

• The Mustard Seed offers a competitive compensation package including a $200 health spending account.
• All The Mustard Seed employees have access to the Employee and Family Assistance Program which provides support for maintaining a healthy work-life balance addressing mental health concerns and focusing on personal development in various areas.

NOTE

• Your privacy is important to us. The information we collect is used solely for consideration for employment.
• We thank all candidates for their interest however only those candidates selected for an interview will be contacted. The Mustard Seed reserves the right to amend job advertisements. No phone calls please.
• Please visit ourcareerspage to see more job opportunities.

Required Experience:

IC