Administrative Lead, Discovery Technologies

Use Your Power for Purpose

A career with us is about discovering breakthroughs that change patients lives. We need dedicated colleagues like you who are efficient find solutions and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need and your efficiency and problem-solving skills are key to our success. Join us in making a meaningful impact on patients lives by being part of a team that values collaboration and dedication.

What You Will Achieve

Your strong communication and collaboration skills will enable the Oncology Discovery Technologies team to run efficiently. You will focus primarily on supporting the Vice President of Discovery Technologies (DT) and the DT Leadership team by providing outstanding administrative support and coordinating services including managing records and files verifying data coordinating department communications and scheduling meetings.

As part of the administrative support team you act as an advisor to colleagues due to your comprehensive knowledge and skills in your area and understanding of the larger organization. You are innovative in identifying solutions to problems by taking a broader perspective that benefits the organization. You encourage collaboration and communication within the team and across groups to influence desired outcomes. You train others and provide guidance to the team that helps us achieve our goal of creating breakthroughs that change patients lives. You contribute to enhancing our high performing culture that reflects the Pfizer values of Courage Excellence Equity and Joy.

Your responsibilities will include:

• Provide comprehensive administrative support to business leaders including managing records verifying data responding to emails and scheduling meetings.
• Organize documents including Teams and Sharepoint sites maintain an inventory of files including org chart publication and presentation schedules and distribution lists.
• Set up and execute logistics for internal and off-site meetings and identify cost-effective vendors for various activities.
• Coordinate visitors and schedule interviews including liaison with interviewers and candidates plus associated activities (travel expenses etc).
• Manage purchase orders through the Ariba system.
• Create agendas schedule appointments and issue meeting minutes.
• Contribute ideas toward new administrative procedures to enhance effectiveness of self and others within the department foster positive group dynamics by developing professional relationships with internal stakeholders and external visitors and negotiate timely execution of work while taking personal accountability for quality and professional development.
• Serve as the key point of contact for administrative activities ensuring smooth operations within the team.
• Implement process improvements for administrative tasks and resolve difficult issues with integrity and confidentiality.
• Ensure accuracy of work use judgment to determine work methods and proactively organize workflow.
• Lead others monitor resources provide input on performance assessments and apply expertise to achieve broad objectives.
• Complete complex assignments independently ensure nonstandard work is reviewed for compliance and quality and often be designated as the lead for specific projects such as an innovative on-boarding process and supporting our move to new site.

Here Is What You Need (Minimum Requirements)

• High School Diploma or GED with at least 6 years of experience providing administrative support or Bachelors degree and at least 2 years of experience providing administrative support
• Demonstrated planning and organizing skills with the ability to manage multiple tasks simultaneously
• Proficiency in Microsoft Office Suite including Teams Sharepoint PowerPoint Excel and Word
• Outstanding attention to detail strong interpersonal skill and ability to work with confidential documents and information
• Strong communication and collaboration skills with ability to respond with professionalism in verbal and written communications.
• Ability to carry out all office functions proficiently and complete quality work on a timely basis.
• Proactive and flexible approach to work with an ability to initiate follow-up actions.

Bonus Points If You Have (Preferred Requirements)

• Experience using common AI tools including generative technologies such as ChatGPT or Microsoft Copilot to support problem solving and enhance productivity. Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices includingrisk management and ethical use.
• Prior experience as an Administrative Assistant supporting executive leadership in a global organization.
• Knowledge of the pharmaceutical industry and healthcare environment.
• Experience in training others and providing guidance to the team.

Candidate demonstrates a breadth of diverse leadership experiences and capabilities including: the ability to influence and collaborate with peers develop and coach others oversee and guide the work of other colleagues to achieve meaningful outcomes and create business impact.

Additional Information:

• Work Location Assignment:On Premise
• Last Day to Apply: January 26 2026

Relocation assistance may be available based on business needs and/or eligibility.