Bookkeeper
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Job Location:
Gainesville, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
St. Patrick Catholic Church
Bookkeeper
Reports to:Pastor
Location: Gainesville FL
Hours: Flexible part-time or full-time
FLSA: Hourly Non-Exempt
GENERAL SUMMARY
The Parish Bookkeeper reports directly to the Pastor and is responsible for overseeing all parish financial operations. This role supports a welcoming office environment and supports the Pastor in the stewardship of the parishs financial resources in accordance with the policies and guidelines of the Diocese of St. Augustine.
The Parish Bookkeeper reports directly to the Pastor and is responsible for overseeing all parish financial operations. This role supports a welcoming office environment and supports the Pastor in the stewardship of the parishs financial resources in accordance with the policies and guidelines of the Diocese of St. Augustine.
Key responsibilities include accounting and financial management payroll and human resource addition to the above a full-time position would also serve as the receptionist and coordinate parish ministries and services. The Bookkeeper ensures that parish resources are managed effectively and responsibly enabling the parish to carry out its pastoral mission with efficiency and integrity.
- Financial Management
- Prepare the annual budget for approval by the Pastor and Parish Finance Council.
- Maintain the general ledger accounting database and ensure proper file maintenance and backups.
- Prepare and present annual reports interim financial reports and analyses.
- Record manage and reconcile all accounts including payables receivables offertory collections fundraising pledge drives and other parish revenue/expenses.
- Manage payroll salaries and employee benefits through Paycor.
- Ensure timely payment of all federal state and local taxes in compliance with regulations.
- Handle banking relations including account management and problem resolution.
- Create and evaluate Requests for Proposals (RFPs) for parish services maintenance and capital improvements.
- Keep a detailed record of all works completed for the parish including files records annual agreements etc.
- Oversee parish operational and financial records to ensure compliance with diocesan fiscal guidelines.
- Prepare Parish Council and Finance Council meeting minutes and provide necessary financial documentation.
- Maintain HR and personnel records with strict confidentiality following diocesan guidelines.
- Parish Support and General Duties
- Assist the receptionist with answering phones and welcoming visitors as needed.
- Attend Parish Council Finance Council and other parish-related meetings as required.
- Serve as a resource and supporting team member for all parish activities ministries and events.
- Support parish ministries as needed in operational and financial matters.
- Maintain professionalism strong communication confidentiality and organizational skills in all interactions with Pastor staff parishioners and vendors.
- Perform additional duties as assigned by the Pastor.
- Personnel and Human Resources
- Ensure a welcoming Christ-like atmosphere which is appreciated in our office and to all who enter our parish campus.
- Maintain HR and personnel records with strict confidentiality following diocesan guidelines.
For full-time position:
- Coordination of Parish Ministries and Services
- Oversee the coordination and recruitment of all ministries and services especially those headed by parishioners and other volunteers.
- Directs scheduling for all parish activities and ensures that adequate space and materials are available in parish facilities for the delivery of ministries and services.
- Receptionist
- Welcome and take care of parishioners and visitors requests via phone and in-person in the parish office for scheduling sacraments Mass intentions special events requests for help etc.
- Record and store sacramental records.
- Receive and sort mail.
KNOWLEDGE SKILLS AND ABILITIES
- Bachelors Degree in Business Administration is preferred. Bachelors in a related field will be considered.
- Must have successful experience in a supervisory capacity.
- Proficient in Microsoft Office products including Word Excel PowerPoint and Outlook.
- Exercises considerable independence and judgment with a high level of confidentiality.
- Ability to develop and maintain positive relationships with employees at all levels.
- Ability to face situations firmly courteously tactfully and with respect for the rights of others.
- Practicing Catholic preferred. Must respect promote accommodate and not be in conflict with the mission moral and social teachings doctrines and laws of the Roman Catholic faith.
- Must be able to organize and prioritize work be proactive take initiative resolve complex problems follow through and simultaneously manage multiple priorities.
- Strong interpersonal written and verbal communication skills.
- Must successfully pass the required fingerprint background check prior to employment and every five years.
- Must maintain a valid drivers license.
LANGUAGE SKILLS
Ability to write reports business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers clients vendors employees and the public.
MATHEMATICAL SKILLS
Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to define problems collect data establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to stand; walk; sit; use hands to finger handle or feel; reach with hands and arms; climb or balance; stoop kneel crouch or crawl; and talk or hear. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision distance vision and ability to adjust focus.
WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. Flexibility to work evenings and weekends when necessary and ability to travel and drive ones own vehicle to various diocesan locations.
