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Job Description

Job Summary:

The person in this position will be responsible for entering and paying invoices in Minn State financial and purchasing software systems. The person in this position will review all invoicing to ensure the requisite matching requirements have been met and are in compliance with State regulations. The person in this position will enter the payment request into the purchasing and financial software systems and ensure that the payments or chargebacks are posted accurately and in a timely manner. The person in this position will routinely analyze pending invoices or vendor statements and ensure the users are creating receipts when needed. All employees of Saint Paul College are responsible for promoting a culture that supports diversity and inclusion in all forms as well as providing excellent customer service continuously to all internal and external contacts.

Job Duties:

• Enter and pay invoices in the financial and purchasing software

• Enter accounting adjustments and chargebacks

• Perform other duties as assigned to ensure the smooth functioning of the Business Office and maintain the reputation of the organization as a viable business partner.

Salary Range:

The salary range for this position is $22.23 - $30.09 hourly.

Minimum Qualifications:

• Two (2) or more years of experience in a bookkeeping accounting or related position;

• Math skills sufficient to complete accounting transactions;

• Database management skills to enter and maintain systems to ensure accuracy of data and conform with policy by monitoring collecting and analyzing data and adjusting for potential problems;

• Keyboarding skills sufficient to enter data prepare invoices and correspondence;

• Communication / Customer service skills sufficient to answer questions and make inquiries both in person in writing and on the phone in a professional and courteous manner;

• Proficient in the use of Microsoft Office products including Outlook Word Excel.

Preferred Qualification:

• A working knowledge of the principle and procedures of finance and expense accounts;

• Ability to work in a fast paced environment and meet challenging deadlines while still providing excellent customer service;

• Capability to take the initiative to become proficient in relevant software skills pertinent to the position.

• Experience in Workday or Marketplace Accounting systems

Other Requirements

Work Shift (Hours / Days of work)

Monday - Friday 8:00 AM - 4:30 PM

Telework (Yes/No)

Telework opportunities may be available for this position.

About

Benefits Information:

At Minnesota State we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays Vacation Time Sick Time six weeks of Paid Parental Leave low cost medical and dental insurance with low deductibles ($250 - $1500) a Pension Plan 457(b) and 403(b) retirement plans and other retirement investment options pre-tax medical and dental expense (with roll-over option) and dependent care accounts employer paid life insurance short and long term disability as well as professional development and a tuition waiver program for employees and their dependents etc. We promote the health and well-being of our employees and take work/life balance seriously.

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