Office Manager- Dam Project

Louisville, KY - USA

Monthly Salary: Not Disclosed

Posted on: 5 days ago

Vacancies: 1 Vacancy

Job Summary

Thalle Construction Co. Inc. (Thalle) is currently seeking a Office Manager to assist us on a Dam Safety Modification project. The Office Manager will play a key role in construction project support document control and day-to-day office operations. This position works closely with project management field staff and corporate support teams and requires a professional who is organized detail-oriented and comfortable working in a fast-paced construction environment.

Thalle established in 1947 is a heavy civil construction company with a corporate office in Hillsborough NC and a regional office in Alvarado Texas. Thalle has construction projects throughout the Southeast region Texas and New Jersey with growth nationwide. Our diverse and expansive project scope of heavy civil infrastructure projects includes dams reservoirs locks DOT roadway construction and bridges large diameter utilities landfills mass excavation wastewater on-demand emergency services.

We are a proud representative of Tully Group (). The Tully Group is one the nations largest privately held family-owned construction firms with their corporate office in New York City and long history of heavy civil projects in the Metro New York Area and New Jersey.

Safety is our TOP priority! Thalle offers a competitive salary package with a full range of benefits including major medical dental vision short and long-term disability generous PTO paid company holidays life insurance and 401K with a company match and more!Compensation is based on experience and qualifications.

Thalle is an Equal Opportunity Employer E-Verify and Drug Free Workplace.

Location: Louisville KY

Job Title: Office Manager

Salary: Competitive compensation package based on experience.

Duties and Responsibilities:

The Office Manager is responsible for supporting project operations through administrative coordination document control and office management functions including but not limited to:

Provide administrative and operational support to the project management and field teams
Manage project document control including filing tracking distribution and maintenance of project records
Maintain electronic and physical filing systems in accordance with company and project requirements
Utilize SharePoint and other document management platforms to ensure accurate and timely access to project documentation
Support project scheduling and coordination activities as needed
Assist with data entry tracking logs and reporting for project activities
Coordinate office operations supplies and equipment to support daily project needs
Serve as a point of contact for internal communications and coordinate information flow between field project and corporate teams
Utilize communication tools such as Slack and Microsoft Outlook to support team collaboration
Maintain professionalism and confidentiality when handling sensitive project and personnel information
Assist with onboarding paperwork and coordination with corporate support departments as required
Perform additional administrative and project support tasks as assigned

Education and/or Work Experience Requirements:

03 years of experience in administrative support data entry or office operations preferred
Recent college graduates encouraged to apply
Experience supporting construction projects or document control is a plus
Excellent verbal and written communication skills
High proficiency in Microsoft Office (Word Excel Outlook)
Familiarity with SharePoint or similar document management systems preferred
Strong organizational planning and time-management skills
Ability to prioritize tasks and manage multiple responsibilities
Attention to detail with a high degree of accuracy
Ability to work independently with minimal supervision
Professional demeanor with the ability to maintain confidentiality

Physical Requirements:

Ability to safely and successfully perform the essential job functions consistent with the ADA FMLA and other federal state and local standards including meeting qualitative and/or quantitative productivity standards
Ability to maintain regular punctual attendance consistent with the ADA FMLA and other federal state and local standards
Must be able to lift and carry up to 50 lbs
Must be able to talk listen and speak clearly on the telephone

Required Experience: