Office Specialist I MIAC

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Department of Public Safety - Maine State Police - MIAC

Job Class Code:6546
Grade: 16/Administrative Services
Salary: $18.76-$27.03/Hour
Location: Augusta

Opening Date: January 7 2026

Closing Date: January 22 2026

This position is essential to the success of the Maine Information and Analysis Center (MIAC) and provides the administrative support for the Commander of the MIAC the full-time staff of the MIAC including all of the supporting and liaison agencies which fall into that unit and contribute to its success. This position is responsible for providing office and administrative support to the Maine Information Analysis Center (MIAC) within the Department of Public Safety. This position is essential to the success of the MAIC and provides analytical and investigative support for crimes of a complex organized or statewide nature. This position requires knowledge of office processes and diverse clerical functions such as editing procurement transactions personnel reports providing input on operations and assisting in managing the dashboard for Geographic Information System (GIS) services and law enforcement databases pulling data and statistics and drafting annual reports.

Primary responsibilities include:

• Complies with the requirements of State policies including human resource components security protocols of agency information and security and confidentiality policies for state business purposes.

• Create and use varied correspondence formats and compose standard business correspondence.
• Post to amend and/or update web pages using established content and knowledge of modern office software.
• Track and/or monitor contracts and/or licenses.
• Receive and greet visitors and determine customer needs.
• Place all orders for equipment and supplies necessary for the Unit.
• Filing of State Police records training documentation etc. and producing those documents as requested.
• Develop standard work procedures within established guidelines .
• Process invoices track accounts and coordinate training and travel requests

Skills or knowledge required:

• Ability to perform complex administrative duties.
• Ability to create dashboards standard reports and annual reports pulling data from a variety of sources.
• Ability to research compile and analyze complex information.
• Ability to reconcile funds understand grant funds and prepare invoices.
• Ability to maintain classified information and prepare correspondence.
• Ability to learn and utilize geographic information systems (GIS) to manage dashboards.
• Ability to manage travel and conference registration for individuals.
• Ability to determine detect and correct errors and irregularities and take appropriate action in accordance with established procedure.

Minimum qualifications:

Training education or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills and 2) the ability to use independent judgment initiative and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of:Office Assistant IOffice Assistant IIOffice Associate IandOffice Associate II.

Preference will be given to those applicants:

• Advanced knowledge of Microsoft Word PowerPoint and Excel.
• Knowledgein the use of and development of Microsoft SharePoint sites.
• Advanced knowledge of Microsoft Outlook to include scheduling features.
• Knowledge of geographic information systems (GIS)

Contact information:

Questions about this position should be directed to Lt. Matt Casavant at

Benefits of working for the State of Maine:

No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:

• Work-Life Fit Rest is essential. Take time for yourself using13 paid holidays12 days of sick leave and3 weeks of vacation leaveannually. Vacation leave accrual increases with years of service and overtime-exempt employees receive personal leave.
• Health Insurance Coverage The State of Maine pays 85%-95%of employee-only premiums ($11196.96 - $12514.32 annual value) depending on salary. Use this chart to find the premium costsfor you and your family including the percentage of dependent coverage paid by the State.
• Dental Insurance The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan The State contributes the equivalent of 14.11% of the employees pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA or 18.91% for Confidential employees.

State employees are eligible for an extensive and highly competitive benefits package covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.

If youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

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