Administrative Budget Manager Parks Department
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Job Location:
Webster, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Position Description
General Summary:
Under direct supervision of Executive Director of Operations provides administrative and clerical support to the department.
Duties and Responsibilities:
Prepares and maintains financial documents and spreadsheets.
Tracks reviews and analyzes expenditures within the agencys financial management system.
Prepares and provides regular budget to actual reports.
Creates and analyzes detailed expenditure reports.
Assist with budgeting tracking and review of estimates purchase orders and invoices aging report and vendor payment.
Prepares detailed division budget request forms by account code and fiscal quarter and submits to budget office.
Notifies divisions of funding allocations.
Performs other budget procurement and financial reporting work as required.
Proactively notifies Division Directors of fund balances potential problems concerns budget variances or unexpected trends.
Attends appropriate division meetings and maintains open communications regarding financial needs.
Also assists with other accounting related requests.
Enters purchase requisitions into the Agencys financial system.
Assigns correct account codes and budget years.
Ensures that requested purchase orders are issued correctly and timely.
Follows all applicable procurement/purchasing policies.
Ensures that invoices are approved and submitted for payment in a timely manner and confirms that fees are aligned with purchase orders.
Process invoices and purchase orders for payment bi-weekly includes all job related expenses & overhead expenses for 52 parks.
Assist in Setting up vendors created Purchase Orders and paid multiple vendor invoices per month.
Assists vendors with invoicing/purchasing issues.
Monitors the status of outstanding purchase orders in order to un-encumber funds at the end of the fiscal year.
Communicates with vendors regarding outstanding invoices.
Serves as liaison to vendors and department staff established purchase orders.
Collaborates with Procurement in defining terms of purchase orders contracts & payments for project deliverables.
Harris County is an Equal Opportunity EmployerRequirements
Education:
- High School Diploma or G.E.D. equivalent from an accredited educational institution is required.
Knowledge Skills and Abilities:
Proficient working knowledge of computers office equipment and related software comprised of Microsoft Word Excel Access and Outlook.
A working knowledge of departmental policies procedures and guidelines is preferred.
Must have strong written and verbal communication skills.
Must be able to multi-task and adapt in a rapidly changing environment
NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.Preferences
Bachelors degree in business or closely related field is preferred.
General Information
Position Type and Typical Hours of Work:
- Regular Full-time
- Monday - Friday 8:00 a.m. - 5:00 p.m.
- Hours may vary based on business needs of the department and some weekend evening hours or holidays may be required during special events.
Salary:- Depends on Qualifications
Work Environment and Physical Demands:
This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines. Noise level in the work environment is usually average.
This is largely a sedentary role; however some filing is required. This would require the ability to lift files of up to 50 lbs open filling cabinets and bend or stand as necessary.
Location:
- Challenger 7 Memorial Park - 2301 W Nasa Blvd Webster TX 77598 USA
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Required Experience:
Manager
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
