CARB-X Senior Finance & Research Administrator (REMOTE)

Boston, NH - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

REMOTE - WORLDWIDE

CARB-X is a global non-profit partnership under the School of Law and is dedicated to accelerating antibacterial research to tackle the global rising threat of drug-resistant bacteria. The CARB-X portfolio is the worlds largest early development pipeline of new antibiotics vaccines rapid diagnostics and other products to prevent diagnose and treat life-threatening bacterial infections. CARB-X is grant-funded and currently supported by multiple government and foundation funders. The CARB-X environment is innovative dynamic energetic and rapidly evolving. The Senior Finance and Research Administrator is part of the Finance & Research Administration (FRA) team at CARB-X supporting all financial functions.

The Senior Finance and Research Administrators responsible for managing an assigned portfolio of Product Developers (PDs) who are awarded funding from CARB-X. The Senior Finance and Research Administrator manages all pre- and post-award activities (processing set-up monitoring and reporting obligations under several external sources). The incumbent will coordinate with multiple internal CARB-X teams (Executive Project Management Legal Compliance Communication Research & Development) and other Boston University departments (Sponsored Programs Research Compliance and General Counsel) as well as with external constituents to ensure all aspects of award management compliance and financial operations are in line with all Product Development and Portfolio Management needs and expectations as well as supporting the mission of CARB-X. Reporting to the Senior Associate Director Finance & Research Administration the Senior Finance and Research Administrator will play a critical role in PD management business process improvement and financial operations support necessary for the optimal management of the entire CARB-X portfolio. Additionally the Senior Finance and Research Administrator will provide support in financial systems and reporting to the Sr AD FRA in refreshing data reviewing metrics reviewing reconciliation reports and helping to resolve discrepancies. Specific responsibilities are listed below.

Budget development monitoring and management of a sub-portfolio of Product Developers

Work with the CARB-X team at all stages of the PD award process from pre-award to post-award and Pre-award for a portfolio of Product Developers lead review of application budget workbooks contract set-ups through the Sponsored Program office and training of award recipients on award requirements and post-award essential functions will include analysis and processing of financial activity review and approval of financial transactions (invoices purchase orders consulting agreements etc.) quarterly financial reporting monitoring of burn rates and other relevant metrics. Advise on and prepare/execute various types of award actions requests such as supplements no costs extensions rebudgeting new phases etc. on behalf of CARB-X participants with appropriate justification. Identify financial risks and propose mitigation opportunities.

Compliance with contract terms and regulations

Maintain up-to-date knowledge of research compliance policies and processes including awareness of how new entities become compliant with animal (OLAW NC3R) and human subjects (OHRP clinical oversight) research requirements and the pre-requisite conditions for institutional and funder approvals. Collaborate effectively with BU Central Offices at all stages to ensure alignment and effective outcomes of financial and project compliance elements of the contracted CARB-X projects. Ensure conformance to the budget by award recipients in tandem with project milestones and that all costs are allowable allocable reasonable and consistently treated and in compliance with BU sponsor regulations. Advise CARB-X accelerators and product developers to ensure proper compliance with BU US federal and all sponsor rules and regulations. Administer monthly payment invoices and verify expenses are in line with the budget and that cost share obligations are appropriately managed. Conduct PD financial site visits as applicable to ensure compliance.

Business process improvements

Instrumental in proactive identification of problems and resolutions. Contribute to the ongoing development of new systems processes and tools to help achieve goals. Assist with documentation of financial business processes in run books SOPs to ensure repeatability of processes. Actively engage in BU and CARB-X efforts to develop efficient processes and resolve bottlenecks. Contribute as a team member of the pre-award cycle application processes and post-award client support services

Support financial systems and reporting

Support CARB-X Financial Systems and Reporting by refreshing data used in reporting reviewing metrics to inform reporting reviewing reconciliation reports to ensure data integrity between business systems and helping to resolve discrepancies by identifying variances and investigating sources of variances. Work across FRA team to make corrections to data within financial business systems and help to identify data needing correction by other addition skills in data management including strong excel skills comfort with databases large datasets and being able to combine separate datasets using harmonization techniques would be helpful.

Required Skills

Education

Preferred Level: Masters degree
Required Level: Bachelors degree

Skills

Analytical Skills: Advanced
Clerical/Admin: Intermediate
Computer/Technical: Intermediate
Oral Communication Skills: Advanced
Project/Process Management: Intermediate
Writing Skills: Advanced
5-8 years of experience directly related experience in sponsored research administration for a large multi-site multi- funder research project.

The Senior Finance and Research Administrator position will be hybrid remote and occasional in-person.

Will consider applicants outside the Boston area.

No visa sponsorship will be considered for this position.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color natural or protective hairstyle religion sex age national origin physical or mental disability sexual orientation gender identity genetic information military service pregnancy or pregnancy-related condition or because of marital parental or veteran status. We are a VEVRAA Federal Contractor.

Required Experience:

Senior IC

REMOTE - WORLDWIDECARB-X is a global non-profit partnership under the School of Law and is dedicated to accelerating antibacterial research to tackle the global rising threat of drug-resistant bacteria. The CARB-X portfolio is the worlds largest early development pipeline of new antibiotics vaccines...