Admin Officer
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Department:
Job Summary
-Registers and ensures that samples received are with proper documentation into in-house sample and test database in accordance with SOP (Standard Operating Procedures) within pre-determined lead time
-Reports discrepancies on the documents and reports received from actual sample and sample submission forms
-Prepare and dispatch samples to subcontractors and inter-laboratories ensuring accurate labeling complete documentation and full traceability.
-Liaise closely and coordinate with the Lab and Site Teams to ensure reports are issued according to the agreed timeline.
-Prepares forms and reports test reports using test results from testing sections for signatory approval using in-house software according to test method and/or customer requirements.
-Liaises with customers on sample and reporting aspects including enquiries
-Prepare invoices for customers and upload them to the required portal and email reports and invoices to customers in a timely and accurate manner.
-File scan and maintain test reports ensuring all documentation is accurate orderly and properly archived in accordance with company procedures.
-Receive sort and distribute daily mail ensuring timely and accurate delivery to the appropriate recipients
-Follow up on the monthly sampling schedule according to customer requests ensuring all samples are collected and processed on time.
-Handle purchasing activities with local and overseas suppliers including order coordination sourcing and supplier communication
-Prepare purchase orders and quotations and monitor supplier performance and deliveries to ensure timely and accurate fulfillment.
-Perform Goods Received Notes (GRN) entries in the system.
-Establish and maintain a database of purchasing cost information for reference reporting and analysis
- Other ad hoc duties as and when required.
Qualifications :
- Minimum with diploma in Business Administration or equivalent related qualification.
- Proficiency with Microsft Office ( Eg. Microsoft Words and Excel)
- Organized detail-oriented and able to work independently.
- Proficient in written and spoken English
Additional Information :
What we offer: As an employer were keen to look after our people with as much dedication as they look after our patients. Thats why we offer competitive salaries excellent training and exceptional career prospects. Were a growing and ambitious company so there is huge potential here to develop with us and enjoy fantastic rewards in your career.
Your data:
As part of any recruitment process the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
Eurofins STATS is an Equal Opportunities Company.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
About Company
Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and the environment safer, healthier and more sustainable. From the food you eat to the medicines you rely on, Eur ... View more
