Admin Office Manager

Job Title: Admin Office Manager

Career level: C

Introduction to role:

Be part of history in the making. AstraZeneca is building its first biologics manufacturing campus in Singapore a groundbreaking USD 1.5 billion investment that will serve as a global hub for innovation and excellence.

This state-of-the-art facility will deliver end-to-end Antibody-Drug Conjugate (ADC) capabilities with different manufacturing units/buildings in one campus under one roof:

Small molecule chemical- chemical API production

Large molecule - antibody monoclonal antibody manufacturing

Conjugation

Fill-and-finish operations including sterile filling and lyophilization

Final secondary packaging

The campus will be equipped with modern digital and automation infrastructure enabling autonomous manufacturing powered by artificial addition it will be designed for carbon neutrality embedding sustainability into every aspect of operations and setting a new benchmark for environmentally responsible biologics manufacturing.

We are looking for passionate individuals with relevant experience who thrive in dynamic environments and bring a make-it-happen attitude. Joining us means contributing to a project that will not only transform AstraZenecas global supply chain but also advance life-changing medicines for patients everywhere.

If youre ready to shape the future of biologics and be part of a once-in-a-generation project we want you on our team.

We are recruiting an ADMIN OFFICE MANAGER:

This role sits at the fastmoving intersection of leadership the shopfloor and support teamsturning ideas into action and keeping the whole operation in sync.

Youll drive momentum by steering executive priorities translating leadership messages into clear actionable updates and ensuring every meeting event and process runs with precision. Your impact will be felt in faster decisions stronger compliance smoother operations and a better day-to-day experience for everyone on site.

You will thrive if you enjoy bringing order to complexity coaching others to higher standards and improving the systems that help us move from molecule to medicine. Can you see yourself setting the pace connecting people and elevating how we work together

Accountabilities:

• Provides high-level executive support to the Senior Management Team while leading administrative services and ensuring smooth office and site operations
• Site Operations Excellence: Oversee reception visitor experience meeting space readiness supplies and vendor services to keep the site fully operational and efficient.
• Support HSE GMP and compliance activities by coordinating drills safety engagements and training attendance.
• Communications and Engagement: Be a trusted partner to operators and technicians helping translate leadership intentions into clear shift communication while bringing forward feedback that supports continuous improvement.
• Raise and manage purchase orders approvals and goods receipting. Resolve invoice issues and track office/event budgets.
• Plan and deliver sitewide events such as town halls leadership meetings trainings and recognition activities.
• Workflow Systems and Continuous Improvement: Standardize templates streamline filing and tools and embed better ways of working that save time and reduce errors.
• Team Leadership and Capacity Planning: Lead and mentor admin staff set service standards allocate resources and balance demand to meet the sites changing needs.
• Small Project Coordination: Drive office moves system rollouts and process changes with clear achievements risk tracking and stake holder updates.
• Stake holder Service and Relationship Building: Resolve complex queries and foster strong partnerships across functions to remove friction and deliver outcomes.

Essential Skills/Experience:

• Executive & Administrative Support: Provide highlevel administrative support to senior leaders including complex calendar and meeting management travel coordination and expense reconciliation.
• Prepare agendas minutes and action logs for crossfunctional meetings and handle confidential information with discretion.
• Office & Facilities Operations: Oversee reception standards meeting rooms and visitor management. Liaise with facilities security and maintenance teams.
• Maintain office supplies and equipment manage vendor contracts and coordinate workspace changes and general site logistics.
• HSE GMP & Compliance Support: Support HSE GMP and compliance activities by coordinating drills safety engagements and training attendance.
• Maintain compliance documentation and manage SOP updates change notices and facility communications.
• Frontline Workforce Interface: Serve as the primary point of contact for operators and technicians. Manage rota updates training schedules shift communications and noticeboard content.
• Coordinate toolbox talks and briefings translate leadership messages into clear shopfloor communications and escalate frontline feedback.
• Procurement & Finance Administration: Raise and manage purchase orders approvals and goods receipting. Resolve invoice issues and track office/event budgets.
• Ensure adherence to procurement and vendor onboarding policies and maintain accurate records.
• Events & Engagement: Plan and deliver sitewide events such as town halls leadership meetings trainings and recognition activities.
• Manage logistics materials catering invitations and postevent actions.
• Workflow Systems & Continuous Improvement: Improve administrative processes standardize templates and optimize filing systems.
• Maintain administrative tools and support continuous improvement and process adherence across teams.
• Team Leadership & Coordination: Lead administrative support personnel allocate resources coordinate workflow and mentor junior staff.
• Set service standards and prioritize tasks to meet operational needs.
• Small Project Coordination: Coordinate small crossfunctional projects (office moves system rollouts process changes).
• Track achievements risks dependencies and manage stake holder updates.
• Customer & Stakeholder Service: Resolve complex internal queries understand stake holder needs and build effective working relationships across teams.

Desirable Skills/Experience:

• Experience in a science-led manufacturing or supply environment with shift-based operations.
• Formal training or certification in HSE GMP facilities management or project management (e.g. NEBOSH GMP modules IWFM PRINCE2/CAPM).
• Proficiency with enterprise and collaboration tools such as SAP/Ariba Concur SharePoint Teams Power BI and e-signature/workflow systems.
• Demonstrated Lean attitude with practical process improvement results (e.g. 5S standard work visual management).
• Skilled in large-scale event design and delivery including executive communications and post-event action tracking.
• Strong data orientation with the ability to build dashboards metrics and service-level reporting that inform decisions.
• Change management experience including stake holder mapping readiness assessments and communications planning.
• Ability to operate with discretion and urgency in ambiguous fast-paced settings; skilled at prioritization and capacity planning across multiple workstreams.
• Multilingual communication or prior experience translating technical messages for diverse audiences.
• When we put unexpected teams in the same room we unleash bold thinking with the power to inspire life-changing -person working gives us the platform we need to connect work at pace and challenge
• perceptions. Thats why we work on average a minimum of three days per week from the office. But that doesnt mean were not flexible. We balance the expectation of being in the office while respecting individual
• flexibility. Join us in our unique and ambitious world.

Why AstraZeneca:

Here your work amplifies what matters most: getting medicines to patients faster and more reliably. You will partner with curious disciplined people who blend kindness with ambition using modern digital tools Lean ways of working and hands-on problem solving to turn complex plans into tangible outcomes. We bring together unexpected teams to tackle real challenges from safer smarter sites to smoother end-to-end delivery while advancing bold sustainability goals and exploring new modalities. Your contribution will be visible valued and connected to a shared purposeelevating daily operations so scientific breakthroughs become real-world impact.

Call to Action:

Step into this role to shape a high-performing site and help accelerate medicines to patientssend your CV today and lead how we work communicate and deliver.

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds with as wide a range of perspectives as possible and harnessing industry-leading skills. We believe that the more inclusive we are the better our work will be. We welcome and consider applications to join our team from all qualified candidates regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment) as well as work authorization and employment eligibility verification requirements.