Business Coordinator, US Hospital Portfolio, PCO and MarCom
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Job Location:
Lake Forest, CA - USA
Hourly Salary:
$ 25 - 43
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
ROLE SUMMARY
The US Hospital Portfolio Pricing and Contracting Operations (PCO) and Marketing/Communications (MarCom) Business Coordinator will report directly to the US Hospital Portfolio Lead and will drive and manage key operational projects and continuous improvement activities along with administrative duties in support of the Portfolio PCO and MarCom Leads and team members.
ROLE RESPONSIBILITIES
- Ensure regular contact with assigned leadership team members to review schedule events and assignments. This includes but is not limited to:
- Management planning and support of meetings events team buildings trainings external stakeholder meetings etc. Ensure materials and technology needed are available and operational.
- Invoice and PO processing and tracking
- Coordinate travel arrangements provide detailed itineraries prepare and submit expense reports and perform credit card reconciliation.
- Maintain calendars of several parties anticipate conflicts and uses diplomacy to resolve problems in advance. Schedule and coordinate meetings for colleagues in the Portfolio PCO and MarCom teams as needed across time zones. Ensure that information is sent to all participants and stored in the appropriate Pfizer repository for access.
- Manage projects and ad-hoc assignments as provided by the Portfolio PCO and MarCom Leads and teams
- Provides support services to the Portfolio PCO and MarCom teams in the form of coordination collaboration communication and ownership for a variety of high-level based initiatives.
- Provide support as needed to create spreadsheets tables and charts templates and presentation materials. Provide editing and typing of documents filing proofreading spreadsheet table and chart maintenance and running of monthly reports.
- Copy/format/distribute materials in a timely manner (electronic or hard copy).
- Purchase and track orders for office supplies and equipment using the appropriate Pfizer systems maintain records of purchases including contractors or consultants through ARIBA including purchase orders and receipts to ensure compliance with all Pfizer tracking systems and assist in maintaining office supplies equipment and cell phones.
- Provide administrative support for on-boarding of new employees and to follow-up on technical issues.
- Perform other administrative duties as requested by colleagues.
- Work across time zones and global sites to provide colleague support as required.
- Coordinate space requirements with facilities as required.
- Coordinate cross site access as required.
QUALIFICATIONS
- Bachelors Degree preferred; High school diploma required
- 5 years of related administrative business experience.
- Strong knowledge of systems and applications including Ariba Travel & Expense Teams Box and Yammer.
- Experience and proficiency in Microsoft Word Excel and Powerpoint
PREFERRED QUALIFICATIONS
- Positive team-oriented self-starter who comfortably executes responsibilities with limited day to day supervision.
- Strong track record for meeting personal and team goals
- Possesses the ability to perform complex administrative duties and track multiple tasks
- Attention to details is essential.
- Excellent oral and written communication and organizational skills as well as sensitivity for handling confidential information
- Advanced computer skills necessary to perform the job including advanced knowledge of Microsoft Office applications (Word Power Point Outlook Teams)
- Ability to navigate internal organization/processes
PHYSICAL/MENTAL REQUIREMENTS
- Sitting most of day while in meetings/working.
Work Location Assignment:Hybrid
Other Job Details:
Last day to apply: January 21 2026
The salary for this position ranges from $25.95 to $43.25 per addition this position offers eligibility for overtime weekend holiday and other pay premiums depending on the work schedule and the Companys policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of lifes moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution paid vacation holiday and personal days paid caregiver/parental and medical leave and health benefits to include medical prescription drug dental and vision coverage. Learn more at Pfizer Candidate Site U.S. Benefits (). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - Illinois - Lake Forest location.Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care providers name address and the type of payments or other value received generally for public disclosure. Subject to further legal review and statutory or regulatory clarification which Pfizer intends to pursue reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse your name address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race color religion sex sexual orientation age gender identity or gender expression national origin disability or veteran status. Pfizer also complies with all applicable national state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer endeavors to make to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing please email. This is to be used solely for accommodation requests with respect to the accessibility of our website online application process and/or interviewing. Requests for any other reason will not be returned.
Required Experience:
IC
Key Skills
- Motivational Interviewing
- Marketing
- Microsoft Office
- Microsoft Access
- Ellucian
- Microsoft Outlook
- Microsoft Word
- Visio
- Detailing
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
About Company
Erfahren Sie mehr über uns als forschendes und produzierendes Pharmaunternehmen: Von unserem Beitrag zum medizinischen Fortschritt bis zur nachhaltigen Produktion.
