Meeting Planner Assistant

Agency

Division

Job Classification Title

Position Number

Grade

About Us

DO YOUR CAREER JUSTICE! Each and every day North Carolinas courts help provide safety for our communities prosperity for our economy and protection for the rights liberties and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor denial or delay.

Description of Work

Knowledge Skills and Abilities/Management Preferences

Duties and responsibilities include but are not limited to the following:

Training & Event Planning

• Plan and coordinate wellness recruitment and retention training workshops conferences webinars and special events
• Research and secure venues and lodging in compliance with state guidelines
• Negotiate contracts manage BEOs and handle direct bill documentation
• Coordinate AV room setup signage and on-site logistics

Speaker & Agenda Coordination

• Support agenda development and speaker coordination
• Manage speaker logistics contracts travel and honoraria
• Submit CLE sponsor applications and attendance documentation

Communication & Registration

• Draft and distribute training announcements and registration materials
• Manage registration systems participant databases and event communications
• Serve as a point of contact for attendees and presenters

Onboarding & Administrative Support

• Support general office operations
• Track and process grant-related travel reimbursements
• Maintain organized records and shared resources

Who You Are

You are someone who:

• Thrives in a collaborative team-oriented environment
• Is highly organized and detail-oriented
• Can juggle multiple events and timelines with confidence
• Communicates professionally and clearly
• Takes pride in being dependable helpful and solution-oriented

Why Work at the Conference

At the NCCDA youll join:

• A supportive mission-focused team
• An organization that values collaboration trust and professionalism
• A workplace where your contributions matterand are noticed
• A unique opportunity to help build a new program with lasting impact

INSTRUCTIONS:

Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications willnotbe accepted.

Before applying please read theOnline Employment Application Guidefor instructions on creating your profile and applying for specific postings.

It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. Résumés are not accepted in lieu of fully completed applications.

*NOTE*Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your applicationbeforesubmitting it. Applications may not be altered after they have been submitted.

All NC Judicial Branch agencies are Equal Opportunity Employers.

The North Carolina Judicial Branch participates in E-Verify an internet-based system that compares information from an employees Form I-9 Employment Eligibility Verification to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility. To learn more click on these links:

E-VerifyParticipation
E-VerifyParticipation (Spanish)

Right toWork
Rightto Work (Spanish)


Dominikii Coleman
NC Administrative Office of the Courts
Human Resources Division
https:// Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelors degree in business administration or a related field and one year of experience providing progressive responsible administrative/office management experience; or an equivalent combination of education and experience. One year must include supervision.

Management Preferences:

• Experience planning meetings trainings or conferences.
• Experience supporting legal law enforcement victim advocacy or nonprofit organizations.
• Familiarity with grant-funded programs is a plus.
• Strong customer-service mindset and comfort working with diverse stakeholders.

Attach cover letter andrésumé.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

Recruiter:

Email: