HR Operations
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The Role
As an HR Operations you will be at the heart of our HR function ensuring that day-to-day HR processes run smoothly and efficiently. You will support our teams in Portugal and other Geos throughout their lifecycle manage HR operations and serve as the primary point of contact for all HR-related internal inquiries and external partners.
This is a hands-on operational role where your attention to detail organization and proactive approach will make a real impact on the team experience. Were looking for someone who is structured yet flexible precise yet approachable and ready to contribute to a positive and collaborative workplace culture.
What will your day-to-day be like
- Be the first point of contact for team questions on HR processes guiding them with clarity and empathy according to company policies;
- Help the team navigate benefits leave entitlements and HR processes ensuring they feel supported at every step.
- Maintain accurate and up-to-date HR records in HiBob ensuring confidentiality and compliance with data protection regulations.
- Track and manage leave requests vacation balances and absences ensuring correct records in HiBob (for teams in Portugal and other geos);
- Support HR and Health & Safety audits to ensure compliance with internal and legal requirements;
- Manage communication and relationships with external providers such as health insurance companies Coverflex office cleaning EoR/Outsourcing providers among others;
- Coordinate internal events and manage office perks at our Porto office ensuring smooth organisation and a positive employee experience;
- Collaborate with the finance team to ensure accurate billing and timely payment to employees for Expense Reimbursement.
- Identify opportunities to streamline HR processes enhance efficiency and improve the employee experience.
- Support the HR Manager with special projects policy updates internal communications or employee engagement initiatives.
Qualifications :
Experience and Qualifications:
- 2- 5 years of experience in HR Operations HR Assistant or similar administrative HR role;
- Hands-on experience with HiBob (HRIS);
- Solid understanding of HR processes and labour law basics;
- Experience supporting employees and managers across different levels and departments;
- Strong organisational skills attention to detail and ability to multitask;
- Ability to handle sensitive information with discretion and confidentiality;
- Proficiency in MS Office / Google tools;
- Willingness and availability to attend our Porto office whenever needed to support HR operations and office activities;
- Good English communication skills (minimum B2).
We believe youll succeed in this role if you are a:
- Excellent Communication: Being clear approachable and empathetic helps employees feel supported and confident when navigating HR processes.
- Ownership & Accountability: Taking initiative and seeing tasks through ensures processes run smoothly and creates trust across the team.
- Adaptability & Resilience: Comfort with change and flexibility helps you stay effective in a fast-moving environment.
- Collaboration & Teamwork: Working well with the HR team colleagues and external partners strengthens relationships and improves results.
- Attention to Detail: Careful accurate work ensures records reports and documentation are reliable and up-to-date.
- Proactivity & Positive Attitude: Bringing energy sharing ideas and embracing change contribute to a supportive and engaging workplace culture.
Additional Information :
Our Commitment to You
- Immerse yourself in a dynamic space that challenges you to grow both personally and professionally.
- Enjoy flexible work policies designed to help you seamlessly integrate your life with your career at Jscrambler.
- Play a vital role in our mission to enhance web security becoming part of a startup thats redefining the landscape of cybersecurity.
- Seize the chance to directly impact our business expansion and innovative solutions.
- Benefit from ongoing training and development opportunities to help you reach your full potential.
- Enjoy a range of adaptable benefits that cater to your unique lifestyle and needs.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
About Company
At Jscrambler, we’re on an exciting journey of rapid growth, fueled by the success of our innovative web security solutions. Our cutting-edge cybersecurity technology is trusted by Fortune 500 companies and leading global organizations to safeguard their online presence and applicatio ... View more
