Coordinator-Payroll
Share
Job Location:
Houston, MS - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Days per Year: 226
Min: $53460
Mid: $64410
JOB DESCRIPTION
JOB TITLE:Coordinator-Payroll
REPORTS TO:Manager-Payroll
WAGE/HOUR STATUS:Exempt
PAYGRADE: AM 1
PRIMARY PURPOSE:
The Payroll Coordinator will be responsible for maintaining employee records for new hires pay changes terminations and assisting and reviewing the daily operations of payroll processing and checking for accuracy. This position will also be responsible for reviewing the TRS TEAMS reporting and submissions for the state while ensuring organizational compliance with federal and local regulations auditing and non-discrimination laws.
All employees of Spring ISD are expected to act with integrity support organizational goals communicate in a clear and respectful manner championing the needs of our students and drive continuous improvement.
QUALIFICATIONS:
Required:
- Associate degree/60 hours from an accredited college or university
- 1 year payroll or job related experience
Preferred:
- 5 yrs payroll experience and TRS Reporting experience in public education
SPECIAL KNOWLEDGE/SKILLS:
- Proficient in Microsoft Excel and Word
- Highly accurate calculations and detailed data entry
- Skills to operate standard office equipment including use of computer applications
- Use English in both written and verbal forms
- Use correct spelling grammar and punctuation
- Ability to communicate effectively with internal and external employees
MAJOR RESPONSIBILITIES AND DUTIES:
- Assist with the daily operations of payroll processing
- Process new hires and status changes for all contract employees
- Calculate retro pays and overpays
- Coordinate and perform payroll processing procedures set-up payrun and run precalcs.
- Review and assist TEAMS reporting and verify payment
- Be familiar with all rules regulations and changes applicable to TEAMS reporting
- Ensure accuracy with TRS data and TRS 6 and TRS 8 forms
- Monitor retrieve and process bank reversals from direct deposits closed accounts etc.
- Assist with planning and implementing payroll continuous improvement processes
- Ensure written procedures are in place followed and updated for desk duties as necessary
- Ensure the recovery of funds due to payroll processing errors
- Ensure 12-hours professional development are met annually
- Coordinate and provide cross-training on new hire processing
- Assist manager with payroll processes and reviewing new hire changes return to works and payoffs for accuracy
- Ensure timely payroll processing
- Assist employees with payroll related inquiries
- Be familiar with all Board policies related to payroll including DEC (local) and DED (local) as which relate to new employment processing and the application of salary
- Submit ACH tape for direct deposit
- Setup new bank identifiers in eFinance
- Assist with uploading extra duty pay forms
- Be familiar with TimeClock Plus processes and time calculations
- Assist with processing payroll deductions and initiate payment.
- Maintain varied payroll information for the purpose of providing an up-to-date reference and audit trail for compliance.
- Maintain payroll records in accordance with records management retention schedule
- Monitor employee status for the purpose of ensuring accurate distribution of funds and payroll.
- Perform all other duties as assigned.
WORKING CONDITIONS:
The usual and customary methods of performing the jobs functions require the following physical demands: physical mobility standing prolonged sitting and use of a computer some lifting carrying pushing and/or pulling. This position may require traveling within the district and statewide travel. Mental demands: Ability to solve problems and deal with a variety of situations; Interface with all levels of leadership dynamic environment with changing priorities and occasional irregular hours. Ability to be effective in both oral and written communication and the ability to maintain emotional control under stress.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Required Experience:
IC
Key Skills
- Data Entry
- Paychex
- QuickBooks
- Accounting
- 10 Key Calculator
- Paylocity
- Microsoft Excel
- Payroll
- ADP
- Administrative Experience
- Human Resources
- Bookkeeping
