Business Operations Specialist (Administrative Specialist 2)

Initial Posting Date:

Application Deadline:

Agency:

Salary Range:

Position Type:

Position Title:

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by ourEquity North Starand our vision for a positiveRiSE organizational culturethat advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups women individuals with disabilities veterans LGBTQIA2S community members and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits!

As the dynamic needs of the office evolve the Business Operations Specialist ensures seamless support for colleagues and exceptional service for the fast-paced environment of deadlines and multiple priorities your exceptional organizational skills and time management skills are an essential asset. This position requires you to support our Albany office for three days and support our Lebanon office for two days a week Monday through Friday 8am to 5pm.

Note: This position will receive a 2.5% Cost-of-Living Adjustment (COLA) which is not reflected in the salary listed in this posting. The increase will be effective February 1 2026 and will be reflected in paychecks beginning March 1 2026.

Summary of Duties

As a Business Operations Specialist (Administrative Specialist 2) you will:

• Establish and maintain procedures and other controls necessary in carrying out assigned program activities; coordinates projects or other activities with Federal local and State agencies to accomplish identified goals and objectives.

• Assist managers with researching and developing monitoring and sustaining issue resolution and ongoing compliance through negotiation and analysis of objective as well as reporting and updating information to responsible parties in order for the department to maintain required procedures within the guidelines of established operations.

• Provide assistance to offices support staff.

• Conduct or coordinate security reviews/audits of office procedures to ensure compliance with ODHS rules procedures and policy according to the Field Business Procedures Manual

• Review the monthly RACF reports and after the evaluating results submit corrections to maintain a high level of security and separations of duties.

• Reconcile data between office tracking and statewide report systems updating information as needed to insure accurate accounting of positions.

• Regularly monitor and audit all negotiables which includes checks transportation vouchers building repair costs Oregon Trail Card inventory monthly office costs SPOTS cards office purchases etc.

Minimum Qualifications

• Three years of secretarial or administrative support experience that includes coordinating office procedures preparing narrative and statistical reports andadministrative data collection and analysis;

OR

• An associate degree in general office occupations and two years ofsecretarial or administrative support experience that includes coordinating office procedures preparing narrative and statistical reports andadministrative data collection and analysis;

OR

• An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with:

• Proven experience managing tasks and schedules utilizing time management organization and prioritization skills to meet deadlines.

• Previous administrative experience to include supporting a front desk answering the phones and providing administrative support to program staff.

• Experience identifying and responding to challenges and issues promptly and with sound judgment.

• Experience entering updating and retrieving information in office software timely accurately and in an efficient manner.

• Experience performing tasks that require accuracy and attention to detail including financial tracking and record-keeping.

Attention all candidates!

A cover letter is not required but highly recommended. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

Please make sure your application materials resume and job history are clearly outlined as this information will be used to determine your starting salary range. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.

The use of outside resources such as Artificial Intelligence software during applicant skill assessments examinations and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Working Conditions

• Work schedule will be in-office from 8am to 5pm and required three days in Albany office and two days in Lebanon office.

• Constant public contact including contact with customers under stressful conditions.

• High volume of computer work/keyboarding in a fast-paced team environment with shared workspace.

• May require a valid drivers license or other acceptable method of transportation.

Background Checks and Requirements

• If selected as a finalist we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.

• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire you will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

• A valid drivers license and acceptable driving record are required for this position.

• HB3187: The State of Oregon does not request or require your age date of birth attendance or graduation dates from an educational institution during the application process.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.

• Cost of Living Adjustments.

• Annual salary increases (until you reach the top of the listed salary range).

• Amazing benefits package.

• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans preference:

• Veterans preference information.

• How to submit your Veteran documents for preference. Please do not attach your Veterans preference documentation in the Resume/CV field of your application.

General Information

• This is a permanent full-time position and is represented by the Service Employees International Union (SEIU).

• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA) application questions or job-specific questions.

• The recruiter for this position is Bonnie Nyssen. If you contact the recruiter please include the job requisition number.

• Email: