Assistant Administration Manager
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Job Location:
Monthly Salary:
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
Position Summary:
The Assistant Admin. Manager is responsible for overseeing and managing all administrative functions to ensure smooth operations within the organization ensuring the smooth and efficient functioning of all office operations and infrastructure including the Mumbai facility spanning two floors and three regional offices.
This role involves coordinating office activities managing Housekeeping and security staff ensuring compliance with company policies and maintaining a productive work environment.
Position Responsibilities:
1. Office Management:
a. Supervise day-to-day administrative operations and ensure efficient functioning of office facilities.
b. Manage office supplies/inventories equipment and vendor relationships.
c. Coordinate with vendors for facility maintenance repairs and procurement of goods and services.
d. Ensure cleanliness hygiene and organization of all office premises.
e. Monitor office utilities AMCs and service contracts; ensure timely renewals and reporting.
f. Manage petty cash vendor invoices and payment processing in coordination with Finance.
2. Travel & Event Co-ordination:
a. Serve as a central point of contact between departments and external stakeholders for travel and events.
b. Arrange travel accommodation and itineraries for employees and visitors.
c. Coordinate catering lunch and refreshments for meetings and office celebrations.
d. Support the planning and smooth execution of company events engagement initiatives and team activities.
3. Operational Support:
a. Support the implementation and compliance of company policies and procedures across departments.
b. Create and manage annual Purchase Requisitions (PRs) for vendors.
c. Coordinate with the IT team for maintenance of printers consumables and basic troubleshooting of office equipment.
d. Assist in the procurement and installation of office infrastructure and equipment.
e. Collaborate with the Procurement team on vendor evaluations and service quality assessments.
f. Identify and implement process improvements to enhance administrative efficiency.
g. Stay current with evolving office tools technologies and best practices.
h. Co-ordinate with the vendors providing Security Housekeeping etc. services
4. Health Safety & EHS Compliance:
a. Ensure adherence to workplace Environment Health and Safety (EHS) standards and statutory regulations.
b. Conduct periodic inspections for fire safety electrical systems and emergency preparedness.
c. Ensure all statutory certifications such as Fire NOC Building Safety and AMC records are current and compliant.
d. Coordinate EHS training awareness sessions and periodic safety drills.
e. Provide Data pertaining to EHS to relevant teams for reporting
f. Promote a culture of safety sustainability and environmental responsibility across all offices.
5. Documentation & Reporting:
a. Prepare reports presentations and internal communications
b. Draft and circulate memos notices and official correspondence
c. Track and report administrative expenses and budgets
d. Support audits and compliance documentation
6. Team Co-ordination:
a. Co-ordinate with all the Key stakeholders & department heads for ensuring high service levels and problem resolution.
b. Allocate tasks and monitor progress to meet deadlines.
Required Skills & Education:
Bachelors degree in any specialization
Proven track record of 5 years administrative management or similar role
Strong leadership and organizational skills.
Excellent communication and interpersonal abilities.
Proficiency in MS Office and familiarity with office management software.
Ability to handle confidential information with integrity
Proficiency in MS Office (Excel PowerPoint Outlook)
Problem-solving and decision-making skills.
Attention to detail and accuracy.
Ability to work under pressure and manage multiple priorities
Desired Skills:
Additional certifications in Facility Management EHS or Occupational Safety will be an advantage
Work Environment:
Physical Requirements:
Required Experience:
Manager
Key Skills
- Administrative Skills
- Time Management
- Account and Finance Skills
- Administration & Operation
- Customer Services
- Communication
- Analysis Skills
- Relationship Management
- Administration Support
- Administrative Services
- Client Services
- Team Player Spirit
- Problem Solving Skills
- Administration And Secretarial
- Office Management
About Company
The work we do matters. And at Carestream, our products help the world be a healthier and safer place. From our x-ray products for pediatrics, sports medicine, or veterinary hospitals, to our non-destructive testing ensuring aircrafts and pipelines are safe. And it couldn’t be done wi ... View more
