Director of Adult Education

Position Summary

The Executive Director (ED) serves as a member of the senior leadership team within the Mayors Office of Education reporting to the Deputy Chief Education Officer. As a member of the leadership team the ED will be responsible for participating in all education-related Mayoral initiatives as they intersect with adult education. The ED is responsible for effective planning management and administration of adult education initiatives. Responsibilities include project planning financial and grant management compliance with funding requirements and development implementation and monitoring of adult education initiatives. The successful candidate will possess strong organizational managerial project management financial and collaborative skills and develop and implement long-term strategies to achieve the Divisions mission and goals. The ED will manage a team of five staff with two reporting directly to the ED. Direct reports are the Senior Manager of Providers and the Senior Manager of Professional Development & Training.

Essential Functions

The ideal candidate will have a track record of effectively leading performance-based and outcome-based programs. They will have developed and implemented strategies that have taken a program or organization to the next stage of growth; the ability to develop and foster strong partner relationships; and be an exceptional relationship-builder.

Strategic Coherence

• Develop and implement long-term strategies to achieve the mission and goals for Adult Education program to meet the needs of Philadelphia adult learners.
• Develop policies and procedures including identifying systems for efficient program administration record-keeping data management financial management grant management and reporting to make data-driven decisions to continuously improve program effectiveness and student outcomes.
• Strategic development implementation and alignment within adult education workforce and digital literacy landscapes integrating within complimentary systems.
• Ability to leverage existing investments programs and organizations in supporting this work.
• Maintain an understanding of current implementation challenges and developing comprehensive solutions to address them.
• Able to synthesize multiple perspectives and strategies into a cohesive product that operationalizes and leads to development.
• Ability to coordinate research and other activities with initiative partners to minimize redundancies and to align strategies and actions including conducting individual outreach and education as needed.
• Act as a thought leader within the adult education and training community in Philadelphia.

Partnership Development

• Maintain current and develop new effective programmatic partnerships and referral networks.
• Maintain working partnerships with local Title II adult literacy providers Philadelphia Works Inc. various City departments (e.g. Parks & Recreation the Free Library and Commerce) City Council State and National stakeholders and other adult education digital literacy and workforce entities.
• Able to work with all levels of partner organizations to move the work.
• Work with providers and existing network of literacy providers.
• Serve as a liaison between the literacy community and city agencies.

Program Management

• Oversee daily operations and establish and maintain appropriate systems for measuring necessary aspects of operational management.
• Monitor and report on programmatic issues opportunities and achievements within agreed formats and timelines.
• Communicate the objectives to the community and potential partners including sharing the strategic plan or other collateral.
• Facilitate communication between partners by hosting regular conference calls in-person meetings or coordinating regular email updates to ensure alignment of activity.
• Identify improvements in use of data-driven decision-making and ensuring that data is collected integrated and communicated effectively across the organization. Ensuring all partners are aware of targets and indicators.
• Oversee data collection analysis and reporting in collaboration with the Performance Management and Technology (PMT) of OCF.
•  Manage the creation of yearly summary reports of progress for internal and external audiences

Team Management

• Provide direct supervision and coaching to staff.
• Responsible for hiring conducting performance evaluations and developing corrective action related to performance of employees.
• Establish facilitate and execute effective and open communication with staff particularly related to internal decisions and strategy.
• Foster a positive and collaborative work environment that supports staff growth and engagement through teamwork excellence innovation and collaboration. Set clear expectations and goals for the team and ensure their successful implementation.

Fiscal Management

• Manage a budget of $2M includes budget preparation and expenditure tracking.
• Identify new programmatic needs and funding opportunities.
• Assist in preparing grant requests RFPs and contracts.
• Review and approve invoices.

Collaboration

• Serve a part of MOE Senior Leadership team.
• Contribute to planning and execution of department wide programs and activities.
• Participate in activities and events that advance Mayors education priorities.

Other Functions:

• As assigned by Deputy Chief Education Officer of Chief Education officer.

Competencies Knowledge Skills and Abilities

Ability to lead in a large and complex organization

Can manage up and down capable of aligning program goals with City priorities.

Ability to work within budget.

Ability to effectively collaborate with colleagues in the Mayors Office and across the City.

Can comfortably manage uncertainty.

Process Management
Ability to understand create and implement project workflows.

Effective management of staff and vendors through complex systems.

Comfort level with evidence-based practices ability to establish meaningful outcomes measures to drive program success.

Strategic Agility
Sees ahead clearly; can anticipate future consequences and trends accurately;

Has broad knowledge and perspective;

Can create competitive and breakthrough strategies and plans.

Can see opportunities for synergy and integration.

Building Effective Teams
Blends people into teams when needed; creates strong morale and spirit in his/her team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.

Qualifications :

• Masters Degree from an accredited institution in Education Adult Education or a related field required.
• At least 7 years of experience managing adult learning services required.
• At least 5 years of experience designing developing implementing and sustaining large-scale educational programs required.
• Experienced with the implementation and management of complex government and private grants required.
• Must be detail oriented with the ability to work with diverse populations and possess strong interpersonal skills.
• Experience working with and developing new trends in adult learning instruction.
• Must have experience in managing and supervising staff.
• Excellent organizational skills required. Excellent oral and written communication skills required.
• Understanding of and experience in preparing financial/budget reports.
• Demonstrated understanding of the challenges facing adult education populations.
• Strong work ethic and enthusiasm for connecting adults to skills.
• Knowledge of Student Information Systems and Learner Management Systems
• An innovative and consistent professional dedicated to serving adult education populations.
• Unquestioned personal and professional integrity

Additional Information :

TO APPLY: Interested candidates must submit a cover letter resume and references.

Salary Range: $115000 - $118000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTAs Key Advantage program. Employees can ride on SEPTA buses subways trolleys and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation sick leave and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses extending not only to City employees but in some cases spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22 2023 vaccinations are no longer required for new employees that work in non-medical non-emergency or patient facing positions with the City of Philadelphia. As a result only employees in positions providing services that are patient-facing medical care (ex: Nurses doctors emergency medical personnel) must be fully vaccinated.

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No

Employment Type :

Full-time